Public speaking at meetings

Members of the public can apply to speak at an ordinary meeting of the Council, the Planning Committee, the Scrutiny Committee, Health Scrutiny Committee or at a meeting of the Executive.  With regard to Council, Scrutiny and Health Scrutiny Committees up to five people may speak at any one meeting and for up to five minutes.  It is slightly different for the Planning Committee and a leaflet 'Deciding Planning Applications' has been prepared to explain how you can participate. 


Speaking at a Council meeting would provide an opportunity for you to present your views, raise awareness of an organisation/ project or ask a Cabinet Member a question about any Council policy, service or project.

If you wish to speak at a meeting, you will need to submit a request in writing to the Head of Democratic Governance, for consideration. If your request is accepted, you will be given no less than five clear working days notice before the meeting and you will be given a verbal response from the Leader of the Council or a relevant Cabinet Member, at the meeting. 

Planning Committee

You can apply to speak either in support or in objection to a planning application and a request to speak must be made in writing to the Head of Democratic Governance by no later than noon, one working day prior to the meeting. If your request is accepted, you will be invited to speak for no longer than five minutes.

Scrutiny and Health Committee

You can raise any issues or concerns at either the Scrutiny or Health Committee for them to investigate or seek to resolve. If you wish to speak, requests need to be made in writing to the Head of Democratic Governance no later than 5.00pm on the day prior to the dispatch of the agenda. In exceptional circumstances, the chairman may allow a speaker to speak on a specific agenda item if the request is submitted by noon, one working day prior to the meeting. You will receive a response from the chairman of the committee.


You can speak on any agenda item for consideration by the Executive, but requests must be made in writing to the head of democratic services and received no later than 12 noon on the day before the meeting. If you are invited to speak there will be a maximum of five minutes for a speaker in favour of the recommendation and five minutes for a speaker against the recommendation. A response will be provided at the meeting from the Leader of the Council or the relevant Cabinet Member.