Privacy notices

Why do we collect your information?

The Blackpool Safeguarding Adults Board (BSAB) is a multi-agency partnership, which consists of various statutory partners including the local authority, CCG (Health) and the police.

Part of the boards statutory function is to facilitate Safeguarding Adult Reviews (SAR) for the Safeguarding Adults Board

A SAR will combine all the relevant organisations information to enable a comprehensive review to be undertaken of all the circumstances of the safeguarding event; this is to ensure lessons are learnt and actions are taken to address any issues.

What is our lawful basis? 

The lawful basis for the council to collect and use your personal information is because:

• the council has to comply with a legal obligation

The article 9 condition for processing Special category data is

• (b) Employment, social security and social protection (if authorised by law)

The relevant statute that underpins the processing is;

• s.44 Care Act 2014

What types of information do we collect? 

Personal details such as name address and date of birth. Sensitive data such as mental health conditions and ethnicity. Family contact details and summaries of their experience where applicable. Comprehensive chronologies of events leading up to the safeguarding event from each organisation involved. Any background information that is necessary to complete the review.

Who do we share your information with? 

It is necessary to share information for the purpose of conducting safeguarding reviews to ensure a fully comprehensive account is collated, discussed and analysed so that lessons can be collectively learnt and actions implemented accordingly.

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

In order to provide the right types of services and support you may need, adult social care must identify what your needs are. 

Under the Care Act 2014 local authorities have an obligation” to: 

Make decisions with you about how to provide the right kind of support services to meet your needs 

• Make sure your support is safe and effective 
• Work effectively with others who also provide you with support on their behalf 
• Make sure your care is well coordinated 
• Help investigate any worries or complaints you have about your care 
• Keep track of spending on care services 
• Check the quality of care 
• Effectively research and plan new services 
• Local authorities also have a duty to improve the health of the population they serve. To help achieve this, we use health and other data to support our public health function in order to understand more about health and care needs of the local population. Please remember that without your data Blackpool Council will be unable to assess your social care needs or be able to arrange or provide services to meet those needs. 
• Your information may also be used in the prevention of fraud, crime or research.  Where it is used for research the data will be anonymised

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• Its necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

We collect your special category under the following Article 9 condition:

Health or social care (with a basis in law)

The relevant statute that underpins the processing is:

• Care Act 2014
• Health and Social Care Act 2012
• National Health Service Act 2006

What types of information do we collect?

Where required and relevant in assessing and meeting social care needs we may collect and process the following: 

• Name and contact details 
• Social care ID 
• NHS number 
• Family and friend’s information particularly where they provide support 
• Your lifestyle choices 
• Financial details 
• Where you live, housing tenure and needs 
• Visual images, personal appearance and behavior. Note visual images may be held in relation to safeguarding 
• Case file information 
• Physical or mental health details 
• Racial or ethnic origin 
• Nationality 
• Gender 
• Offences (including alleged offences) 
• Religious or other beliefs of a similar nature 
• Social care support outcomes 
• Advocacy details 
• What you can and cannot do for yourself 
• Information of people in your life that may pose a threat

Who do we share your information with?

For Blackpool Council adult social care to meet its legal responsibilities under the Care Act 2014 we may need to share your information with other agencies (see list below) this is to ensure everyone involved with providing and improving a service or delivering  support does so efficiently and effectively. Your data will never be sold to a third party. The information you provide will be kept electronically, although some information may also be kept on paper files. 

Be assured that: 

• All personal information provided is held in confidence 
• Information is shared with other organisations on a need to know basis only 
• Only individuals who require it will have access to your personal information 
• Your information will be kept securely 
• You can ask to see what information the council keeps about you

Your information may be shared with organisations and agencies both internally and externally, such as: 

• Health providers 
• NHS agencies (such as GPs, hospitals, ambulance, health visitors) 
• NHS England (specifically for data returns)
• Education providers 
• Domiciliary care providers 
• Residential/nursing care providers 
• Day care providers 
• Mental health services 
• Government agencies (such as department of health, department of work and pensions) 
• Other council departments (such as transport, revenues and benefits for funding)
• Other local authorities 
• Police 
• Substance misuse agencies 
• Advocacy services 
• Fire and rescue services 
• Direct payment support services 
• Housing associations  

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

We require your data so that we can provide high-quality care and support services to you.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• its necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

We collect your special category under the following Article 9 condition:  

• Health or social care (with a basis in law) 

The relevant statutes that underpins the processing is:

• Health and Social Care Act 2012
• Mental Capacity Act 2005

We may also process your data or your next of kins’ with your consent. If we need to ask for your permission, we will offer you a clear choice and ask that you confirm to us that you consent.

We will also explain clearly to you what we need the data for and how you can withdraw your consent.

What types of information do we collect?

Service users

So that we can provide a safe and professional service, we need to keep certain records about you. We may record the following types of data about you:

• Your basic details and contact information e.g. your name, address, date of birth and next of kin
• Your financial details e.g. details of how you pay us for your care or your funding arrangements and bank details.
  We also record the following data which is classified as “special category”
• Health and social care data about you, which might include both your physical and mental health data
• We may also record data about your race, ethnic origin, sexual orientation or religion

Friends/Relatives

As part of our work providing high-quality care and support, it might be necessary that we hold the following information on you:

Your basic details and contact information e.g. your name and address

Who do we share your information with?

You or your legal representative(s)

Third parties – see below

We do this face to face, via phone, via email, via our website, via post, via application forms, via apps

Third parties are organisations we have a lawful basis to share your data with.

These may include:

1. Other parts of the health and care system such as local hospitals, the GP, the pharmacy, social workers, clinical commissioning groups, and other health and care professionals
2. The local authority
3. The police or other law enforcement agencies if we have to by law or court order
4. Organisations we have a legal obligation to share information with i.e. for safeguarding, the CQC

We do not transfer your information to a third country (that is a country outside of the EEA).

What information do we need? 

When you are referred for assistance with managing your financial affairs we will require the following information where necessary with evidence to be able to assist you: - name;  date of birth; national insurance number; home address; residential or care address, if different; marital status; how your care is funded; household details; next of kin details; other family or friends; care provider; mental capacity; proposed care and support arrangements; financial details; tenancy or property details, where appropriate; solicitor and General Practitioner details; details of any will; outstanding debts; household expenses; disability related expenditure; contact phone number and/or email (for yourself and any representative if you choose to provide this).

If you do not provide this information we may not be able to assist you with a money management service. 

Why do we need this? 

We are allowed to ask for your personal information as the council has a duty to provide this service in the public interest – this is defined as a public task. 

Who will we share your information with? 

We will share your information with other council services where this is permitted by the legislation. With your consent or where you are unable to manage your own affairs we will share your information with other Council Services where this is necessary to ensure you are receiving services to help you. With your consent or where you are unable to manage your own affairs we will apply to the Department for Work and Pensions to act as an appointee for your state benefits. With your consent or where you are unable to manage your own affairs we may apply to the Office of the Public Guardian to act on your behalf. If appropriate and in your best interests we will arrange to engage a solicitor to deal with your financial affairs.  

We may share your information with other agencies or organisations to determine details of your income, savings, expenditure or debts where this is required to provide you with a money management service. We will also share your information with others if we are required to do so by law, to fulfill a statutory duty or ordered to do so by a court. 

How long will we keep your information? 

We will keep your information securely for the time that you are receiving our money management service. When your stop receiving our money management service we will then keep your information securely for a further 6 years to comply with legislation. More information on retention.

Other  

We do not transfer your information to a third country (that is a country outside of the EEA). If you claim a reduction in your residential or non-residential social care fees we may use your information in some calculations which use an automated decision-making process. If this applies we will let you know the outcome. 

Why do we collect your information?

Blackpool Council collects your data, the data of your child or the person you are authorised to act for in order to process direct payments. This includes case management, financial auditing of direct payment funding and spend, and requesting Enhanced DBS and Barred List checks for personal assistants.

We use this data:

• For service delivery
• To improve outcomes
• To prevent and detect crime or fraud
• For analysis and research of social care trends

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because it is necessary to perform our public tasks.

• GDPR Article 6(1)e – processing is necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

Also, as we process your information that is classified as special category data we must also have an additional lawful basis which is the provision and management of health and social care services.

• GDPR Article 9(2)h – processing is necessary for the provision of health or social care or treatment or the management of health or social care systems and services.

What types of information do we collect?

Name and contact details, NHS number, address, other ID numbers, family and next of kin details, case file information and financial information, including employee’s name, address and payroll information.

We also collect information about social care needs/outcomes and health care needs/outcomes, this is classified as special category data.

Who do we share your information with?

• NHS agencies
• Welfare organisations
• Police
• Care providers
• Legal representatives
• Third party organisations assisting with direct payments
• Government agencies

We do not transfer your information to a third country (that is a country outside of the EEA)

The national data opt-out is a service that covers health and social care that allows individuals to opt-out of their confidential patient information being used for research and planning purposes.

How we will use your information?

Whenever you use a care or health service, such as using community care services or attending accident and emergency, important information about you is collected in a patient record for that service. Collecting this information helps to ensure you get the best possible care and treatment.

The information collected about you when you use these services can also be used and provided to other organisations for purposes beyond your individual care, for instance to help with:

• Improving the quality and standards of care provided
• Research into the development of new treatments
• Preventing illness and diseases
• Monitoring safety
• Planning services

This may only take place when there is a clear legal basis to use this information. All these uses help to provide better health and care for you, your family and future generations. Confidential patient information about your health and care is only used like this where allowed by law.

Most of the time, anonymised data is used for research and planning so that you cannot be identified, in which case your confidential patient information isn’t needed.

How the national data opt-out service works?

You have a choice about whether you want your confidential patient information to be used in this way. If you are happy with this use of information you do not need to do anything. If you do choose to opt-out, your confidential patient information will still be used to support your individual care.

To find out more or to register your choice to opt-out.

On this site you will:

• See what is meant by confidential patient information
• Find examples of when confidential patient information is used for individual care and examples of when it is used for purposes beyond individual care
• Find out more about the benefits of sharing data
• Understand more about who uses the data
• Find out how your data is protected
• Be able to access the system to view, set or change your opt-out setting
• Find the contact telephone number if you want to know any more or to set/change your opt-out by phone
• See the situations where the opt-out will not apply

You can also find out more about how patient information is used at:

• www.hra.nhs.uk/information-about-patients (which covers health and care research) and
• www.understandingpatientdata.org.uk/what-you-need-know (which covers how and why patient information is used, the safeguards and how decisions are made)

You can change your mind about your choice at any time.

Data being used or shared for purposes beyond individual care does not include your data being shared with insurance companies or used for marketing purposes. Data would only be used in this way with your specific agreement.

Blackpool Council has put systems and processes in place so we can apply your national data opt-out choice to any confidential patient information we may use or share with other organisations for purposes beyond your individual care.

What information do we need?

When you wish to apply for a reduction in your residential or non-residential social care fees we will require the following information where necessary with evidence to be able to calculate a reduction in your care fees: - name and address; national insurance number; date of birth; household details; next of kin details, if your next of kin is dealing with your finances; income and savings details; tenancy or property details, where appropriate; household expenses; disability related expenditure; proof of an appointee, where appropriate; contact phone number and/or email (if you choose to provide this).

If you do not provide this information we may not be able to make a financial assessment or reduce your care fees. If you provide false information you may be assessed incorrectly and may be subject to overpayment recovery action.

Why do we need this?

We are allowed to ask for your personal information as the council has a statutory duty to provide this service – this is defined as a public task.

Who will we share your information with?

We will share your information with other council services where this is permitted by the legislation or is necessary to ensure you are receiving services to help you. If you are applying for a reduction in your residential or non-residential social care fees we may share your information with the Department for Work and Pensions. We will also share your information with others if we are required to do so by law, to fulfil a statutory duty or ordered to do so by a court. If you are in residential care we will notify the care home of your contribution towards your care fees. We will share information with someone who is acting on your behalf where you have consented to this or where there is a legal basis to do so.

How long will we keep your information?

We will keep your information securely for the time that you are claiming a reduction in your residential or non-residential social care fees. When your claim stops we will then keep your information securely for a further 6 years to comply with legislation. More information on retention can be found on our website at www.blackpool.gov.uk/retention.

Other

We do not transfer your information to a third country (that is a country outside of the EEA). If you claim a reduction in your residential or non-residential social care fees we may use your information in some calculations which use an automated decision-making process. If this applies we will let you know the outcome.

Why do we collect your information?

Blackpool Council are a part of the Lancashire Volunteer partnership (LVP) along with the following organisations:

• Lancashire County Council
• Blackburn with Darwen Council
• Blackpool Council
• Lancashire Constabulary
• Lancashire Fire and Rescue
• Office of the Police and Crime Commissioner

The volunteer officers match volunteers with the most appropriate placement opportunities according to their skills, abilities and experiences. Volunteers are recruited from local communities and apply for placements via the Lancashire Volunteer Partnership online through a system called “Better Impact” This system brings together volunteering across the public sector and makes it much easier to search and apply for volunteer roles.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information including special category information is:

Consent: the individual has given clear consent for the processing of their personal data for a specific purpose.

What types of information do we collect?

Volunteers will provide their information by using an online system called "Better Impact" once the information has been submitted each partner organisation receives an email notification stating that a volunteer has registered, only the name and contact details of the volunteer will be shared at this point.

When the partner organisation logs into the "Better Impact" system they will be able to view the categories of information listed below. This information is needed so that the most appropriate volunteer opportunity can be offered by the Lancashire Volunteer Partnership.

• Name, address date of birth
• Gender, ethnicity, language skills
• Previous employment, training or volunteers
• Availability
• Qualifications, training and awards
• Medical Information including GP details
• Emergency contact details
• Parent consent details*
• References
• Police vetting*
• DBS*
• Record of official documentation signed*
• Conditions of acceptance
• Health and safety information ie risk assessments
• Record of volunteering hours
• Associated clients

*These details are only recorded if they are appropriate to the opportunity applied for.

Who do we share your information with?

With your consent we will need to share your information with local organisations which you have been matched with in order to provide you with the most appropriate volunteering opportunities.

Transfers to another country

Your data will be stored in Toronto, Ontario, Canada.

Although this is outside of the European Economic Area, the European Commission has decided that Canada has an adequate level of protection and is therefore compliant with the General Data Protection Regulations.

If you are receiving support from adult social care then the NHS may share your NHS number with adult social care.

This is so that the NHS and adult social care are using the same number to identify you whilst providing your care. By using the same number the NHS and adult social care can work together more closely to improve your care and support.

Your NHS number is accessed through an NHS service called the Personal Demographic Service (PDS). Adult social care sends basic information such as your name, address and date of birth to the PDS in order to find your NHS Number.

Once retrieved from the PDS the NHS Number is stored in the council’s adult social care case management system.

These data are retained in the adult social care system in line with the council’s retention policy.

In terms of the Data Protection Act the council is both the Data Controller and the Data Processor.

The NHS Number then has two uses, the first being a unique identifier to allow social care information to be displayed in the council’s adult social care case management system, for the provision of direct care.

We will also use this number in an integrated care record system across a number of support services including GP’s, hospitals, community matrons, district nurses and social care practitioners.

The council will share information only to provide health and social care professionals directly involved in your care with access to the most up-to-date information about you. It will do this by sharing appropriate information between health and social care services at the time of patient contact. Access to information is strictly controlled, based on the role of the professional. For example, social workers will only have access to information that is relevant to the execution of their care duties.

All council employees are subject to confidentiality and we will ensure that your information is protected, and available only to staff directly involved in your care.

The use of joined up information across health and social care brings many benefits. One specific example where this will be the case is the discharge of patients into social care. Delays in discharge (commonly known as bed blocking) can occur because details of social care involvement are not readily available to the staff on the hospital ward. The hospital does not know who to contact to discuss the ongoing care of a patient. The linking of social care and health information via the NHS number will help hospital staff quickly identify if social care support is already in place and who the most appropriate contact is.

Ongoing care can be planned earlier in the process, because hospital staff will know who to talk to.

The addition of the NHS Number to social care data will bring additional benefits:

Better co-ordinated and safer care across health and social care enabled through the sharing of real-time information

Better co-ordination of discharges from hospital into social care, as explained above

More time to spend on planning and coordinating social care because health staff can identify and involve social care staff earlier in the process

Earlier intervention to maximise the opportunities or re-ablement services leading to greater independence for patients

Less paperwork and more efficient use of social care resources

You have the right to object to the processing of your NHS Number in this way. This will not stop you from receiving care, but will result in the benefits outlined above not being realised. To help you decide, we will discuss with you how this may affect our ability to provide you with care, and any other options you have.

If you wish to opt-out from the use of your NHS number for social care purposes, please talk with your social worker.

Who is responsible for your data?  

Blackpool Council

Why do we collect your information? 

The Vitaline team offers a range of services that are designed to keep you safe in your own home and able to live an independent lifestyle.

Vitaline’s aim it to provide all clients, regardless of age, gender, ability or ethnic background with non–discriminatory services that enable people to live as independent a life as possible, within their own community by delivering a service that encourages independence and promotes the fundamental values of individuality, choice, privacy, dignity, citizenship, rights and self – fulfilment. 

What is our lawful basis? 

The lawful basis for the council to collect and use your personal information is because:

• Its necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.
• We have your clear consent

The relevant statute that underpins the processing is:

• Care Act 2014

For special category data we use the following condition for processing: 

• Health or social care
• Consent  

To withdraw your consent at any time please contact: dataprotectionofficer@blackpool.gov.uk

What types of information do we collect? 

Personal data required by our service is:

• Name
• Address
• Next of kin
• Landline/mobile number
• Telecom provider
• Preferred language
• GP
• Health details
• Date of birth
• Referrer
• Health professional
• Personal contacts
• Care agency
• Level of service
• Level of communication
• Religion
• Mosaic/NHS number

Who do we share your information with? 

1. You or your legal representative(s);
2. Third parties – see below;

We do this face to face, via phone, via email, via our website, via post, via application forms.

Third parties are organisations we have a legal reason to share your data with. These may include:

• Other parts of the health and care system such as local hospitals, the GP, the pharmacy, social workers, clinical commissioning groups, and other health and care professionals;
• The local authority;
• The police or other law enforcement agencies if we have to by law or court order.
• Organisations we have a legal obligation to share information with i.e. for Safeguarding

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information? 

• To provide services related to internal audit, risk management, business continuity, health and safety, emergency planning and insurance to the council and other public sector organisations
• To undertake investigations into fraud involving public assets, services and resources
• To undertake activities designed to prevent and detect fraud
• To undertake investigations into fraudulent claims
• To support human resources in the investigation of internal disciplinary matters
• To investigate referrals made under the whistleblowing policy
• To process and manage insurance claims 
• To plan for and respond to a major incident
• To record and where necessary investigate accidents

Please note we have separate privacy notices for accident reporting and the National Fraud Initiative which provide more detail about these functions.

What is our lawful basis? 

The lawful basis for the Council to collect and use your personal information is because:

It’s necessary for the Council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The relevant statute that underpins the processing is.

• Insurance Act 2015
• Health and Safety at Work Act 1974
• Civil Contingency Act 2004
• Local Audit and Accountability Act 2014
• Fraud Act 2006
• Council Tax Reduction Scheme (Detection of Fraud and Enforcement) (England) Regulations 2013

What types of information do we collect

• Name, date of birth, address and contact information
• Financial information such as bank details, claims and payments
• Employment details
• Other personal information required to support investigations
• Details of alleged and prosecuted criminal convictions and offences
• Details about the accident you have experienced.

We may also process some special category (sensitive) data such as:

• Physical or mental health details
• Trade union membership

Who do we share your information with? 

• Government bodies and regulators such as the NHS, Department of Work and Pensions, the Cabinet Office and HM Revenue and Customs
• Other local and district authorities
• Other regulatory bodies and enforcement organisations
• Organisations providing audit, risk management and insurance services to the council including external claims handlers
• Police forces and other law enforcement and prosecution agencies
• The Health and Safety Executive (HSE)

We do not transfer your information to a third country (that is a country outside of the EEA) although some of the external claims handlers we use may do so.

Why do we collect your information?

We are allowed to ask for your personal information as the council has a duty to carry out these tasks in the public interest – this is defined as a public task. Where we need to share your information with others we will require your consent and we will ask you for this. You can withdraw this consent at any time by contacting DPA@blackpool.gov.uk or by speaking to the advice team.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• It’s necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law

What types of information do we collect?

When you apply to us for assistance in claiming welfare benefits and debt advice we will require the following information with evidence: - name and address; national insurance number; household details; income and savings details; household expenditure, including any debt or arrears information; contact phone number and/or email (if you choose to provide this). If you do not provide this information we will not be able to help you. If you provide false information you may be advised incorrectly.

Who do we share your information with?

In order to help you we may need to contact agencies and organisations on your behalf. This may include us being given access to benefit claim, account details and other financial information. All information obtained or exchanged whilst we are assisting you will remain confidential.

We will share your information with other council services where this is permitted by the legislation or is necessary to ensure you are receiving services to help you. We will also share your information with others if we are required to do so by law, to fulfil a statutory duty or ordered to do so by a court.

Who is responsible for your data?

Blackpool Council and the Ministry of Housing, Communities and Local Government will act as joint data controllers for your data.

Why do we collect your information?

This activity is being overseen by the communications and regeneration directorate within Blackpool Council.

Your information is collected solely based on the information requirements required as set out in the Ministry for Housing, Communities and Local Government (MHCLG) UK Community Renewal Fund Application Form.

The information you provide within the form is based upon your decision to make a submission. Your application form will then be appraised and then scored against established criteria. Should your application not score high enough to be included in Blackpool Council’s final bid submission (by 18 June 2021) your details will not be required to be kept for longer than 1 year from close of application in case of challenge or a request from MHCLG.

Should your application be included in the Blackpool Council bid submission, your details will be passed within, to MHCLG in line with their data protection policy highlighted in the bidding document. You will be made aware of this and The bid success or otherwise.

If the project is unsuccessful your data will be kept for only 1 year from close of applications.
If the project is successful, at this point (anticipated decision late July 2021) further details will be provided to you with regards to timescales for holding of personal information which will be in line with the requirements of the MHCLG grant fund.

All completed project application forms and overarching Blackpool Council bid submission will be retained on a secure council internal drive with access limited to relevant departments only including Growth and Prosperity, Finance and Internal Audit.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• You have given us clear consent.

What types of information do we collect?

The information is only that set out in the official MHCLG application form and includes:

• Contact name and position
• Postal address, Email address, web address
• Type of organisation/company or charity registration number
• Senior responsible officer contact name.

Who do we share your information with?

Any successful project applications included in the master Blackpool Council bid will be shared with and submitted to MHCLG.If the bid is not successful the council will not share your information with anyone outside of the relevant council departments.We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information? 

In order to investigate and administer your complaint and feedback it is necessary for us to collect and hold personal information about you.

When you make a complaint, we require the information in order to look into your concerns and respond in line with the Blackpool Council customer feedback procedures.

What is our lawful basis? 

The lawful basis for the council to collect and use your personal information is because:

• its necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The relevant statute that underpins the processing is..

The council has a statutory public function to provide a complaints service for social care services – this is under The Local Authority Social Services and National Services Complaints (England) Regulations 2009 (Adult Services) and the Children Act 1989, Representative Procedure (England) Regulations 2006 (Children’s Services).

What types of information do we collect? 

When you submit feedback to Blackpool Council, as well as a description of the feedback, we will collect your

• Name and address
• Contact details such as:
  • Address
  • Phone number
  • And/or email

If you are providing feedback on behalf of a service user, we will also require their contact details and their consent to show that they are happy for you to act as their representative on this matter.

Your information will be used to provide you with a customer relations service in line with the Blackpool Council customer feedback procedures.

We will also use the information to evaluate the service and, we will maintain statistical records of how many people have used this service but we will anonymise your information when we create the statistics.

Who do we share your information with? 

We will only share your information with key officers in the relevant internal departments and organisations that we are contracted with.

After you have exhausted the council's complaints procedure you may choose to escalate your complaint to the relevant ombudsman. Should you choose to do this, we may share your information externally with the Local Government and Social Care Ombudsman or the Housing Ombudsman, as applicable, if they request information from us when looking at your complaint and in order to help achieve a resolution.

In terms of the council’s statutory function under the Children Act 1989, Representative Procedure (England) Regulations 2006 (Children’s Services); stage 2 and 3 of this procedure means investigation of a complaint by an external investigating officer (EIO) and independent person (IP) and at stage 3 an independent panel. Should a complaint be escalated via this procedure, we may share your information externally with the appointed EIO, IP and Panel in order to proceed with the complaint process and to help achieve a resolution.

We will not normally share your information with any other external organisation without your consent. However there may be certain circumstances where we would need to share your information for example; where we are required to do so by law, for safeguarding purposes or in risk of harm or emergency situations.

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

Blackpool Council collects your data, the data of your child or the person you are authorised to act for in order to process direct payments. This includes case management, financial auditing of direct payment funding and spend, and requesting Enhanced DBS and Barred List checks for personal assistants.

We use this data:

• For service delivery
• To improve outcomes
• To prevent and detect crime or fraud
• For analysis and research of social care trends

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because it is necessary to perform our public tasks.

• GDPR Article 6(1)e – processing is necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

Also, as we process your information that is classified as special category data we must also have an additional lawful basis which is the provision and management of health and social care services.

• GDPR Article 9(2)h – processing is necessary for the provision of health or social care or treatment or the management of health or social care systems and services.

What types of information do we collect?

Name and contact details, NHS number, address, other ID numbers, family and next of kin details, case file information and financial information, including employee’s name, address and payroll information.

We also collect information about social care needs/outcomes and health care needs/outcomes, this is classified as special category data.

Who do we share your information with?

• NHS agencies
• Welfare organisations
• Police
• Care providers
• Legal representatives
• Third party organisations assisting with direct payments
• Government agencies

We do not transfer your information to a third country (that is a country outside of the EEA)

Why do we collect your information? 

Your information is collected to allow the council to administer the national blue badge scheme. It is used to:

• Assess your eligibility for a Blue Badge
• Process the badge application fee
• To produce and distribute a badge for successful applicants
• To check the usage of badges and take enforcement measures regarding the misuse of a Blue Badge where necessary
• Advise you when your badge is due for renewal
• For customer satisfaction surveys; by asking you to complete a short survey Customer First are able to efficiently monitor customer satisfaction and identify areas for systems development and staff training

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because we have

a statutory duty to administer the national blue badge scheme – this is defined as a public task.

Article 6(1)e – processing is necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

As we also process your special category data we must have an additional lawful basis which is as detailed below;

Article 9(2)h – processing is necessary for the provision of health or social care or treatment or the management of health or social care systems and services.

What types of information do we collect?

When you apply to us for a disabled parking ‘Blue Badge’ permit we will require the following information regarding the applicant with evidence: name, address, date of birth and gender; proof of identity; surname at birth; proof of residency; national insurance number; place of birth; a recent photograph; information of any disability or medical conditions in support of your application; information regarding any existing blue badge permit; contact phone number and/or email (if you choose to provide this). If you do not provide this information we will not be able to help you. If you provide false information or misuse your blue badge, we may withdraw your entitlement.

We will also need to process a £10.00 application fee; the payment details will be collected via Civica or Gov.Pay (dependant on where you have applied for the badge).

As part of the council’s requirement to evaluate service delivery if you make a call to Customer First regarding a blue badge we will record your mobile telephone number for the sole purpose of sending you a text message asking you to complete a short survey about your experience. No other personal data is collected for the purpose of sending you a customer satisfaction survey.

If you do not wish to partake in a customer satisfaction survey please let the Customer First telephone operator know and they will delete your number from the survey system.

Who do we share your information with?

In order to help you we may need to contact agencies and organisations on your behalf. This will include the Department for Transport for the production of a Blue Badge and the management of the national blue badge system and may include referral to an independent medical assessor.

We will also share your information with others if we are required to do so by law, to fulfil a statutory duty or ordered to do so by a court. All information obtained or exchanged whilst we are assisting you will remain confidential.

For the administration of customer satisfaction surveys your mobile number only will be processed through GOV.UK Notify, the governments text message delivery service; no other personal information is processed.

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

When you wish to claim Discretionary Housing Payment or Council Tax Reduction Hardship payment we will require the following information where necessary with evidence to be able to calculate an award:

• Name and address
• Proof of identity
• Date of birth
• National insurance number
• Household details
• Income and savings details
• Tenancy, property and landlord details, where appropriate
• Contact phone number and/or email (if you choose to provide this)
• Bank details if we are to pay Discretionary Housing Payment

Most of this information will be verified using your current housing benefit or council tax reduction claim. We will also require information with evidence of your household expenditure, including any debt repayments. If you do not provide this information we may not be able to calculate an award. If you provide false information you may be paid the wrong amount and may be subject to overpayment recovery action.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• It’s necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

What types of information do we collect?

We will require the following information where necessary with evidence to be able to calculate an award:

• Name and address
• Proof of identity
• Date of birth
• National insurance number
• Household details; income and savings details
• Tenancy, property and landlord details, where appropriate
• Contact phone number and/or email (if you choose to provide this)
• Bank details if we are to pay Discretionary Housing Payment

Who do we share your information with?

We will share your information with other council services where this is permitted by the legislation or is necessary to ensure you are receiving services to help you. If you are claiming Discretionary Housing Payment or Council Tax Reduction Hardship we may share your information with the Department for Work and Pensions or other government departments.

We will also share your information with others if we are required to do so by law, to fulfil a statutory duty or ordered to do so by a court. We may share information with your landlord if you have given permission to us to do so on your housing benefit claim form or following further discussions with you where it may be in your interests for us to do so.

Who is responsible for your data?

Blackpool Council is the Data Controller for the personal information you have provided in this form. The council’s data protection officer can be contacted at dataprotectionofficer@blackpool.gov.uk or by writing to Data protection officer, PO Box 4, Blackpool, FY1 1NA

What information do we need?

When you wish to apply for an award under the Discretionary Support Scheme we will require the following information with evidence where necessary to be able to calculate an award: - type of discretionary support award requested; name and address; date of birth; proof of identity; national insurance number; household details; income and savings details; employment and tenancy details, where appropriate; contact phone number and/or email (if you choose to provide this).

Information will be verified using a current Housing Benefit or Council Tax Reduction claim or by contacting the Department for Work and Pensions. We may also require additional information, relevant to your application, with evidence where this is required to decide your award. If you do not provide this information we may not be able to decide your award.

Why do we need this?

We are allowed to ask for your personal information as the council has a duty to carry out these tasks in the public interest – this is defined as a public task.

Who will we share your information with?

We will share your information with other council services where this is permitted by the legislation or is necessary to ensure you are receiving services to help you. We will also share your information with others if we are required to do so by law, to fulfil a statutory duty or ordered to do so by a court. If you are applying for emergency help with food we will share your name with our food provider.

How long will we keep your information?

We will keep your information securely for the time that you are applying for a Discretionary Support Scheme award. When your application has been processed we will then keep your information securely for a further 6 years to comply with legislation. More information on retention can be found on our website.

Other

We do not transfer your information to a third country (that is a country outside of the EEA). If you claim a Discretionary Support Scheme award we may use your information in some calculations which use an automated decision-making process. If this applies we will let you know the outcome.

Your rights

You have a number of rights relating to the processing of your information, including the right to access the information we hold about you (via a Subject Access Request), the right to erasure (the right to be forgotten) and the right to have inaccurate data corrected. More information about your rights can be found on the council’s website, the Information Commissioner’s website or you can ask for information about these rights from the council’s data protection officer.

Complaints

If you are not happy with how the council has handled your personal information, you can complain to us to give us an opportunity to resolve this with you. You should contact the data protection officer if you have a complaint. Alternatively, you can complain to the Information Commissioner. Their contact details are: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, Telephone 0303 123 1113 (local rate) or by email to casework@ico.org.uk.

Why do we collect your information?

Both of  these schemes are intended to facilitate the monetary payment of support for domestic energy consumers in Great Britain that would otherwise not receive that support through the Energy Bills Support Scheme (EBSS). Once domestic energy consumers have applied to receive support for either the EBSS Alternative Fund Payment (EBSS AFP) or the Alternative Fuel Payment. Alternative Fund (APF AF) and their application has gone through internal verification, eligible applicants' details will be shared with local authorities via a secure portal.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• its necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The relevant statute that underpins the processing is;

• Local Government Act 2003 Section 31

What types of information do we collect?

1. Personal Data made available by BEIS to Blackpool Council in order for us to make payment to applicants is: the applicant’s name, address, date of birth, email address, phone number and bank details (i.e. sort code, account number and name on account), relevant contact details of any third party individual supporting or making the application on behalf of the applicant and other relevant data that may be provided by the applicant (or third party individual supporting the applicant) to support applications to the Scheme.
2. Personal Data provided by Blackpool Council to BEIS as part of our reporting obligations under the Scheme include; Application reference number; Applicant’s name (and any contact details for any third party individual supporting or making the application on behalf of the applicant); Date application received; Outcome of application and reason for decision-making; Assurance evidence (such as bank account details, Council Tax records, UK Driving licence, utility bill, care home invoice, tenancy agreement)

Who do we share your information with?

Information will be shared with Blackpool Council by BEIS (Department for Business, Energy & Industrial Strategy) and from Blackpool Council to BEIS in order to deliver the support available. We will share data with relevant council departments e.g. revenues where we determine that someone should be liable for Council Tax following an application to the scheme. 

Why do we collect your information?

When you wish to claim Housing Benefit, Council Tax Reduction or free school meals we will require the following information, with evidence where requested, to be able to calculate your entitlement:

• Name and address
• National insurance number, if applicable
• Proof of identity
• Date of birth
• Household details
• Income and savings details
• Tenancy, property and landlord details, where appropriate
• Contact phone number and/or email (if you choose to provide this)
• Bank details if we are to pay Housing Benefit to you.

If you do not provide this information we may not be able to pay you any benefit. If you provide false information you may be paid the wrong amount and may be subject to overpayment recovery action.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• It’s necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

What types of information do we collect?

We will require the following information, with evidence where requested, to be able to calculate your entitlement:

• Name and address
• National insurance number, if applicable
• Proof of identity
• Date of birth
• Household details
• Income and savings details
• Tenancy, property and landlord details, where appropriate
• Contact phone number and/or email (if you choose to provide this)
• Bank details if we are to pay Housing Benefit to you

Who do we share your information with?

We will share your information with other council services where this is permitted by the legislation or is necessary to ensure you are receiving services to help you. If you are claiming Council Tax Reduction or housing benefit we will share your information with the Department for Work and Pensions or other government departments.

We will also share your information with others if we are required to do so by law, to fulfil a statutory duty or ordered to do so by a court. We may share information with your landlord, where appropriate, if you have given permission to us to do so or where we are required to do so to fulfil a public task.

If you are claiming free school meals we will share your entitlement information with relevant schools.

Why do we collect your information?

Funding has been made available by the government’s Department for Works and Pensions (DWP) to support Blackpool residents who are struggling to afford energy, water bills and other essential expenditure this winter. The Household Support Fund is a national scheme which runs until 31 March 2024 is part of a wider support package helping to relieve financial pressure on households with a low income and will support residents who are most in need this winter during the period of economic recovery. 

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• It's necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The relevant statute that underpins the processing is:

• Local Government Act 2003 Section 31

What types of information do we collect?

To consider an award and make an award we will require the following information with evidence where requested, to be able to establish your entitlement: - name and address; contact phone number; email address, names and dates of birth of children. We will also require supporting evidence such as copies of utility bills.

If you do not provide this information, we may not be able to make an award. If you provide false information, you may be paid the wrong amount and may be subject to overpayment recovery action.

Who do we share your information with?

Your name, address, email address and phone number may be shared with the Post Office, E-vouchers and other banking institutions in order to facilitate any payments or vouchers due. It may also be necessary to these details with any chosen retailers if we are providing vouchers to you. We will use DWP and other internal systems within the council to cross reference the information you have provided in order to verify that the application is correct and also share your information with other internal council departments in order to make payments to any external organisations on your behalf. We do not transfer your information to a third country (that is a country outside of the EEA).

How long do we keep your information for?

We will retain your application and any supporting documentation received for 6 years regardless of the outcome of your submission.

Fraud 

We are committed to tackling and preventing fraud in all its forms. If a claimant attempts to claim an award from the Household Support Fund by making a false declaration or providing false evidence or statements, they may have committed an offence under the Theft Act 1968.

Where the council suspects that fraud may have occurred it will investigate the matter as appropriate, and this may lead to criminal proceedings. 

Why do we collect your information?

When you apply to us for a concessionary travel pass (a NOWcard) we will require the following information regarding the applicant with evidence: - name, address, date of birth and gender; proof of Identity; proof of residency; national insurance number; a recent photograph; information of any disability or medical conditions in support of your application; contact phone number and/or email (if you choose to provide this).

If you do not provide this information we will not be able to help you. If you provide false information or misuse your NOWcard we may withdraw your entitlement.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• It’s necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

What types of information do we collect?

We will require the following information regarding the applicant with evidence: - name, address, date of birth and gender; proof of Identity; proof of residency; national insurance number; a recent photograph; information of any disability or medical conditions in support of your application; contact phone number and/or email (if you choose to provide this).

Who do we share your information with?

In order to help you we may need to contact agencies and organisations on your behalf. This will include Lancashire County Council for the production of a concessionary travel pass and the English National Concessionary Travel Scheme for the management of the national scheme. Where you have provided your consent we will share your information with other council services to establish your entitlement.

We will also share your information with others if we are required to do so by law, to fulfil a statutory duty or ordered to do so by a court. All information obtained or exchanged whilst we are assisting you will remain confidential.

Why do we collect your information?

Blackpool Opportunity Area is part of Blackpool Council. It is a Department for Education funded programme to raise sights and broaden horizons for Blackpool’s children and young people. The aim is to level up opportunity so that all children and young people get every chance to go as far as their talents and drive will take them. Education is at the heart of that ambition, and is central to breaking down the barriers to social mobility. Blackpool Opportunity Area’s vision is to create a system where no child in Blackpool is left behind.

We need to collect and hold information so that we can: 

• Deliver the Team around the School project and offer our support to those who might benefit from it
• Identify people who might benefit from Team around the School so support can be made available
• Contact people who take part in Team around the School to give or ask for information
• Help Department for Education and their partners to monitor the project and carry out national research
• Understand local needs in order to provide services which meet them
• Understand how well the project is working in Blackpool
• Match data on participation in Team around the School to changes in people's lives and their need for support in the future
• Promote or publicise what Team around the School is doing

We will remove personally identifiable information where used in research and when we create statistics. 

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• its necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The relevant statute that underpins the processing is..

The Children Act (sections 10(1) & 10(2))

Local Government Act 2000

What types of information do we collect?

The information we collect will vary across Team around the School but includes: 

• Information given to us. For example, many of our services require us to collect a register of attendees, which might include names, contact details, medical information, consent forms. This may also be collected from schools who are participating in the Team around the School project
• Information we get from you when you or your child participates in Team around the School. We collect information about the services used and how you use them, like how many times you attends an activity or which activities you have taken part in
• Information about the difference Team around the School is making. We use surveys to collect data on school attendance, health and wellbeing and feedback forms to make sure that we know if Team around the School is working, and change it if we need to. We sometimes use this information to identify people who Team around the School can support
• Additional information for research. For example we might interview or observe participation in Team around the School and make transcripts so that we can learn more about how Team around the School is working
• Media. We may collect photographs, video or audio, information from social media. For example we may get young people to produce video logs (vlogs). We will follow council policies regarding the use of this information and provide options for when and how it will be used 

When you take part we will always inform you and provide clear options to participate in the collection of information. One way in which we may do this is when we talk to you.

Who do we share your information with?  

In order to meet the requirements of our Department for Education grant funding, and to support the purposes of collecting information above, we need to pass information to other people and organisations that support Team around the School. We share this information only for the same Team around the School purposes as listed above. 

We may also ask for information about you from Team around the School partners and match new information with existing information we already have. For example we might match information on a pupil who has attended a Team around the School activity to their attendance or educational attainment records. We may also work with partners in health or other public services to share information that helps us identify wider outcomes from Team around the School, such as health or employment changes. 

When we share information for research purposes, we will ensure a contract is in place and wherever we can, information will be anonymised but in some circumstances we may need to share identifiable information. If we do this we use passwords, encryption and secure file systems to protect information and ensure appropriate legal agreements to protect your data are in place first. 

We may share your data with other organisations or agencies if required to do so by law 

We will share your information with others if we are required to do so by law. We do not transfer your information to a third country (that is a country outside of the EEA). We do not use the information you have provided for an automated decision-making or profiling

Why do we collect your information?

We use your personal information to conduct our public task and meet our legal obligations in dealing with applications for children to be employed, or take part in a performance or modelling activity. We require a range of details, including personal data, as part of the licensing process and without it will not be able to progress the application. The processing of personal data is necessary for assessing applications and administering the licensing regime.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• its necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The relevant statute that underpins the processing is..

• Children and Young Persons Act 1933
• Children and Young Persons Act 1963
• The Children (Performances & Activities) (England) Regulations 2014

What types of information do we collect?

We may collect and use personal information from licence or permit applications including: name, contact details, date of birth, gender, photographs, proof of identity, nationality, education, health conditions, next of kin details, sums to be earned and to whom this will be paid, accommodation during performances, chaperone details, organisation and details about the employment or entertainment that will be taking place.

Who do we share your information with?

Personal data is shared and received with other parties and organisations, where it is both necessary and appropriate to do so as part of the licensing process. We may share your information with the police, other local authorities, internal departments and where required to do so with organisations that have law enforcement purposes. We do not transfer your information to a third country (that is a country outside of the EEA).

Most of the personal information that we hold is provided to us in licence applications and supporting documents. We may also receive information from colleagues in other departments and external parties such as other local authorities, schools, concerned professionals, members of the public and employers.

Why do we collect your information?

Blackpool Council holds personal data about children in our care or those children to whom we provide services. The information you provide helps us to support you and your family and meet our legal responsibilities, for example as part of an assessment an educational, social care or family support needs.

The data we hold may include personal information such as your name, contact details, gender and age, along with data used to support early help, social care and education related assessments. It may also include special categories of data such as your ethnicity, health and special educational needs and disabilities (SEND) information. We use the information to:

• Provide appropriate support and care to children and families
• Assess whether our services are making a difference
• Develop and improve services, including measuring how well the council as a whole is doing
• Administer and protect public funds#

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

Public Task: the processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law.

The relevant statute that underpins the processing is:

• Children Acts 1989 and 2004
• Children (Leaving Care) Act 2000
• Care Standards Act 2000
• United Nations Convention on the Rights of The Child
• Human Rights Act 1998
• Adoption and Children Act 2002
• Children Act 2004
• Data Protection Act 2018
• Children and Families Act 2014
• Children Act (2004) Part 2 Section 10 - Co-operation to improve well-being
• Children's Act 1989 Section 27 – Co-operation between authorities
• Working Together to Safeguard Children Statutory framework: legislation relevant to safeguarding and promoting the welfare of children – Statutory Guidance July 2018

What types of information do we collect?

1. Personal data (information relating to a living, identifiable individual)
2. Special category personal data (racial, ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person's sex life or sexual orientation)

Who do we share your information with?

Your information will always be held, used and shared in accordance with Data Protection 2018, the General Data Protection Regulation (GDPR), and any subsequent legislation.

Where required the council may share data with third parties, but only where it is necessary to:

• Comply with a legal obligation
• For the protection or detection of crime
• To allow a partner organisation to act on behalf of the council

We are required by law to pass on personal data relating to children (but not the names of individual children) to the Department for Education (DFE), other government departments and our partner organisations who use it to help with policy development, service delivery, performance management, funding and to assist with the development of good practice.

Information relating to children with a child protection plan, unborn children with a pre-birth protection plan and looked after children will also be shared with the National Health Service (NHS). This is to ensure that health professionals have access to information that can help them assess whether a child is at risk.

Local authorities are required to pass on information (but not the names of individual children) to Ofsted for the purpose of inspection, local authority performance management and development of good practice.

Your name and address may be shared with the Post Office and other banking institutions in order to facilitate any payments due to you and your family. 

Why do we collect your information?

To provide a secure messaging and information service for our children and families in Blackpool. This will enable them to contact Blackpool childrens services officers in a more accessible way. Personal data is required for the technology to operate and in order for the council to recognise when an individual is using the system and to enable them to respond appropriately.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• You have given us clear consent

What types of information do we collect?

For the messaging service we will collect email address and name. Users also need to create a password and screen name. All data submitted is subject to approval by Blackpool children’s services administration team.

Who do we share your information with? 

None of the personal data collected for the messaging service is shared with anyone and data is not transferred outside of the EU.

Anonymised data will be collected by Flurry Analytics and Google Maps to provide an overall summary of the usage of the app.

Anonymised data will be collected about:

• The device and operating system you are using to access the app - this helps monitor popular usage and diagnose any faults or crashes
• Your location - This helps us display relevant information about your local area, including location maps
• The content being visited - how long sessions last, how many screens are visited per session. This is useful for analysing the performance of the App and making improvements to both the App and our service to you

Why do we collect your information?

The aim of the early help and resilience team programmes is to support the emotional wellbeing and resilience in young people and their families. This support is carried out using approaches underpinned by resilient therapy.

The aims of our programmes are to:

• Deliver the resilience programme’s and offer our support to those who might benefit from it
• Identify people who might benefit from an early help and resilience practitioner so support can be made available
• Contact people who take part in our programmes to give or ask for information
• Help the council to monitor the programme and carry out national research
• Understand local needs in order to provide services which meet them
• Promote and publicise what the resilience coach programmes is doing

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is:

• It’s necessary for the council whilst conducting its official functions, and the task or function has a clear basis in law

The relevant statute that underpins the processing is:

The Children Act (sections 10(1) & 10(2)) to promote cooperation to improve the well-being of children and young people, especially in respect of their physical and mental health and emotional well-being together with their contribution to society; and has a duty under the Local Government Act 2000 to use its finances to assist in promoting or improving the health and social wellbeing of its citizens including children and young people.

There are some additional processing activities where we will ask for your explicit consent.

What types of information do we collect?

Whenever people take part in resilience practitioner support, we will collect information from you about the following:

The information we collect will vary across our programmes but will include:

• Information given to us. For example, many of our services require us to collect a register of attendees which might include names, contact details, medical information, consent forms. This may also be collected from schools who are participating in the early help and resilience programme
• Information we get from you when you or your child participates in support. We collect information about the services used and how you use them, like how many times you attend an activity or which activities you have taken part in
• Information about the difference the support is making. We use surveys to collect data on health and wellbeing and feedback forms to make sure that we know if the support is working, and change it if we need to. We sometimes use this information to identify people who we can support
• Additional information for research. For example we might interview or observe participation in sessions and make transcripts so that we can learn more about how the early help and resilience practitioner is working
• Media. We may collect photographs, video or audio, information from social media. For example we may get young people to produce video logs (vlogs). We will follow council policies regarding the use of this information and provide options for when and how it will be used

When you take part we will always inform you and provide clear options to participate in the collection of information or not.

We may also ask for information about you and/or your child from our partners and match new information with existing information we already have.

For example: we might match information on a pupil who has attended an early help and resilience practitioner activity to their attendance or educational attainment records. 

Who do we share your information with?

When we share information for research purposes, we will ensure a contract is in place and wherever we can, information will be anonymised but in some circumstances we may need to share identifiable information. If we do this we use passwords, encryption and secure file systems to protect information and ensure appropriate legal agreements to protect your data are in place first.

We may also work with our partners in health or other public services to share information that helps us identify wider outcomes from our resilience coaches, such as; CAMHS, schools, social care, families in need, youth therapy/counsellors.

We will share your information with others if we are required to do so by law. We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information? 

The Early Help and Support Service provides and co-ordinates a range of services for children and their families designed to support them to grow, thrive and achieve This could be a group or activity in or linked to one of our Family Hubs, like a parenting course, a stay and play session or a health appointment. It could also be a family or support worker who works with families in their own home, developing an understanding of any support they need and developing a plan to make sure they get the right help.

We keep your personal information because we want to know who you are. Blackpool Council want to make sure that all families are cared for and have the best outcomes. It helps us to know what help you might need. If we don’t have your personal data then you could miss out on the things that we could do for you.

What is our lawful basis? 

The lawful basis for the council to collect and use your personal information is because:

It is necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The relevant statute that underpins the processing is:

• Section 1 of The Childcare Act 2006
• Children Act 2004 Section 10
• Part 3 of the Children and Families Act 2014
• Working Together to Safeguard Children July 2018 Chapter 1

For special category data we use the following condition for processing:

(h) Health or social care

We will also seek you explicit consent for additional processing activities where necessary.

What types of information do we collect? 

The information we hold may include:

• Personal data (such as name, date of birth, address, and telephone number ethnicity, gender,).
• Information about your family history and your lived experience, your health, finance information, religion or who your friends are.
• Personal information regarding dependent children, school or nursery they attend and how often they attend, additional needs including SEND and some medical conditions.
• Assessment of need and agreed actions to support unmet needs
• Details of any risks to professionals in order to safeguard the workforce

We will also collect relevant information from the agencies you consent to help with your families’ assessment and plan.

Who do we share your information with? 

In some circumstances we will need to share information about you; For example:

• With internal Blackpool Council departments (ie. providing education, health and support services)
• With Lancashire County Council specifically for claim applications
• Early help partners who have requested this information with your consent to provide your family with support (for example education establishments, voluntary, community and faith sectors)
• Anonymised data will be shared with government departments - Department for Work and Pensions, Ministry of Housing, Communities and Local Government, Department for Education
• There are times when we have to share information about you if you are at risk from others or you are a risk to others

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

The early years and childcare service supports early years and childcare providers (including childminders) to deliver early education and childcare free entitlements. It also ensures that there are sufficient free places across Blackpool to meet the needs of parents and carers.

We work in an integrated way with other children’s services teams in Blackpool and with partner organisations to ensure we support the best possible outcomes for children, young people and families in Blackpool.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• It’s necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The relevant statute that underpins the processing is;

Childcare Act 2006 and 2016 to secure free childcare places offering 570 hours a year over no fewer than 38 weeks of the year and up to 52 weeks of the year, for every eligible child in our area.

We process your special category data using the following article 9 condition

(b) Employment, social security and social protection

What types of information do we collect?

We collect personal information from both parents and from the early years settings. All documents are stored securely on digital databases secured with access level controls.

These include:

• Information about eligibility for funding including outcomes of eligibility checks carried out by HMRC
• Details of financial payments made to early years providers
• Name and contact details of parents
• Names, address and ages of children
• National Insurance numbers of parents
• Financial information/bank details (to enable you to be funded for free early education)
• Details of previous events and services your business has attended and/or purchased from Blackpool Council (or for you, if you are a sole trader)
• Notes of visit forms (which may contain staff names)
• Reports of any compliance visits (which may contain staff names)
• Details of events and services that you access through us, and feedback from those events and services
• Details about your staffing arrangements
• Details about your occupancy and vacancy levels
• Safeguarding audits

We also obtain personal information from other sources as follows:

• Information from Ofsted about registered settings

Who do we share your information with?

We may also share your information with:

• Teams within Blackpool Council working to improve outcomes for children and young people
• Commissioned providers of local authority services (such as education services)
• Other councils to check that entitlements where funding may also be claimed with providers not located in Blackpool
• Government departments including the Department of Education, HMRC, Ofsted

Why do we collect your information?

We are asking for your information as the council has a duty to keep a register of pupils who are electively home educated. Department for Education (DfE) 2019 guidance for local authorities requires Blackpool Council to find out about the education of all children in the area and recommends contact with home educated parents annually.  

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• its necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The relevant statute that underpins the processing is..

The duty under s.436A [of the Education Act 1996 ] … means that local authorities must make arrangements to find out as far as possible whether home educated children are receiving suitable education. [DfE Guidance for LA 5.1]’

Legislation makes it clear that parents who choose to educate their children at home take on full responsibility, including financial responsibility. Local authorities can provide support where resources permit.

What types of information do we collect?

We will collect:

• Childs name
• Address
• Date of birth
• Gender
• Ethnicity
• EHCP status
• SEN
• Qualifications achieved/aspirations
• Parents name
• Address
• Date of birth
• Contact details
• Proposed programme of learning.

We will keep your information for 2 years after the child’s statutory school age.

Who do we share your information with?

We will request information from schools in order to complete the process. The information which you provide will be checked against existing council and other records (and may be shared with external agencies, other local authorities, schools, academies, nurseries and early year’s settings). This is to confirm that it is accurate. Information may be shared for the purpose of post-school careers training or education. This will ensure that the council fulfil its duty and responsibilities.

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

Your information will be used by the family group conference service, to help us arrange your family group conference. A family group conference is a family-led meeting in which the family and friends network come together to make a plan for a child, young person and/or family.

A lifelong links family group conference aims to ensure that a child in care or leaving care has a positive support network around them to help them during their time in care and in adulthood. A coordinator works with a child in care or leaving care young person to find out who is important to them who they would like to be back in touch with and who they would like to know. The coordinator searches for these people, using a variety of tools and techniques. They then bring the network together at the Lifelong Links family group conference to make a plan with and for the child, which the local authority supports to ensure these relationships continue to grow.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• its necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.
• Consent

The relevant statute that underpins the processing is:

• Children Act 1989 & 2004
• Care Planning, Placement & Review (England) Regulations 2010

What types of information do we collect?

When a referral is made to the family group conference service we will collect:

• Contact details, such as phone number, email address, postal address
• Child's name, date of birth and ethnicity
• SEND needs
• Name of the child/Young person's social worker
• Reason for the referral/request for service
• Genograms
• Families strengths & aims
• Children's social care's aims
• Health and safety/risk factors
• Support needs

We will also use the information to evaluate the service and we will maintain statistical records of how many people have used this service. These will be anonymised.

Who do we share your information with?

Your information will be used by the family group conference coordinators to facilitate a family group conference and review or lifelong links conference.  If needed to we will share your information with partner agencies to provide an integrated service. 

For the lifelong links service in some instances we will use the information you have provided to us and conduct the necessary searches for family friends and other key people who may want to reconnect with the young person; this may involve the use of secure external agencies.

We will share your information with others if we are required to do so by law.

We do not transfer your information to a third country (that is a country outside of the EEA)

Who is responsible for your data?

Blackpool Council and Blackpool Teaching Hospitals 

Why do we collect your information?

Family hub triage is a meeting where professionals who provide services for children in their early years come together to consider requests for support for families.

It can receive requests for support from a wide range of partner agencies who have identified an unmet need for a family expecting a baby or with children aged up to 2.

Professionals involved in the meeting will share information they already have about the family and match any unmet needs to the offer of services available through local family hubs.

What is our lawful basis? 

The lawful basis for the council to collect and use your personal information is because:

It is necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The relevant statute that underpins the processing is;

Section 1 of The Childcare Act 2006

• Children Act 2004 Section 10
• Part 3 of the Children and Families Act 2014
• Working Together to Safeguard Children July 2018 Chapter 1

For special category data we use the following condition for processing:

(h) Health or social care

We will also seek you explicit consent for additional processing activities where necessary.

What types of information do we collect? 

During the meeting the request for support form will be discussed along with any other relevant information gathered; the form collects the following data;

• Contact details
• Household details
• Reasons for referral
• Professionals involved
• Current family circumstances including what is going well for the family and what the worries are

This information will be used to hold a discussion and reach an agreement about the offer of support.

Who do we share your information with? 

The panel will only share the referral form and outcomes of the meeting with the referring professional and relevant service if support has been offered.

If no support is being provided the form will be held on a secure system and destroyed as per retention guidelines.

Why do we collect your information?

Blackpool adolescent service is a service which provides sexual health and substance misuse support and intervention to children, young adults and their families. So that we can get the best support package for you there are a number of things that we need to tell you about what we do with your information.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• Its necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The relevant statute that underpins this processing is:

The Health & Social Care Act 2012 section 12 which places a duty on local authorities to take such steps as it considers appropriate for improving the health of the people in its area by: 

(a) Providing information and advice 

(b) Providing services or facilities designed to promote healthy living (whether by helping individuals to address behavior that is detrimental to health or in any other way). 

The council chooses to provide substance misuse treatment services and sexual health services as part of this duty. 

What types of information do we collect?

We collect information that you tell us and that your family tells us.  We use the referral form and information that you and other agencies provide us to complete our assessments and case recordings. 

The information we hold may include your name, where you live, who is in your family, why we are working with you.  It also includes information about your family history and your lived experience.  It will also include some information for example about your health or your religion which under GDPR is classed as special category information.  

The processing of ‘Special Category’ personal data is permitted by Article 9 (h) of the General Data Protection Regulation (GDPR) which is the Health & Social Care condition (with a clear basis in law). 

Who do we share your information with?

We will use your information to provide a substance misuse and sexual health service.  We make sure that your information is kept safe. Any information that we keep is held on an electronic data base that only certain people are allowed to access. You need a special log in and password to be able to do this.  

In some circumstances we will need to share information about you.  For example: 

• Where we are worried about your safety 
• Where you need help and support with housing, mental health or other areas of life 
• To make sure that we are providing a good service to you  
• If you are at risk from others or you are a risk to others

We do not transfer your information to a third country (that is a country outside of the EEA).

Who is responsible for your data?

Blackpool Council and The For Baby’s Sake Trust[1] will act as joint data controllers for your data:

The For Baby’s Sake Trust data protection officer can be contacted at: dpofficer@forbabyssake.org.uk or by writing to The data protection officer, The For Baby’s Sake Trust, 4 Meadway Court, Rutherford Close Stevenage SG1 2EF

Blackpool Council’s data protection officer can be contacted at dataprotectionofficer@blackpool.gov.ukor by writing to Data protection officer, Blackpool Council PO Box 4, Blackpool, FY1 1NA.

Why do we collect your information?

We will collect and use personal data about you and your family in order to deliver the For Baby's Sake project. We will also share and use your information for the purposes of monitoring and auditing the quality of services offered by the For Baby’s Sake team. We will only use and share your personal data where the law allows us to do so, in order to support and protect you, your co-parent and child(ren).

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• Its necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The lawful basis for the council to collect and use your special category information is because:

• Article 9(2)(h) health or social care (with a basis in law)

The relevant statute that underpins the processing is:

• The Children Act 1989

What types of information do we collect?

We will collect a range of personal information, such as contact details, date of birth and gender. They will also collect more sensitive personal information from you, such as information relating to your race, ethnic origin, religion, health, personal history, marital/relationship status and family situation.

Information will be recorded on Blackpool Council electronic records system and on securely stored paper records. Information will also be recorded on The For Baby’s Sake Trust’s central data system to allow us to monitor the delivery, quality and impact of For Baby’s Sake. This also allows us to prepare reports about For Baby’s Sake and how it is operating these reports will be compiled by using anonymised data.

Who do we share your information with?

Your information will only be shared as is necessary and appropriate in order to protect and support you, your co-parent and child(ren) and when there is a clear and legitimate purpose to do so. Your For Baby’s Sake practitioner will take you through this process when they first meet with you and will make sure that you know who they may share information with and for what purpose whenever possible.

[1] Known as the Stefanou Foundation until August 2020

Why do we collect your information?

Personal data that we may collect, use, store and share about you and persons in a fostering household may include:

• Identity data, such as your name, title, marital status, date of birth, gender, a copy of your passport and driving licence
• Lifestyle data, such as your current living arrangements (including landlord details if applicable), number of dependents, details of languages spoken, employment details, significant relationships, and details of any previous fostering arrangements
• Contact data, such as your address, email address and telephone number
• Financial data, such as bank account and payment card details, National Insurance number, confirmation of personal insurance, mortgage/rent and details of any benefits
• Financial assessment to ensure that you are financially stable
• Medical data, including a medical assessment report incorporating your previous medical history and details of any social care support you may be receiving
• Reference requests from schools that you children attend
• Employment history
• References
• DBS checks of all members of households over the age of 18 years old. Following approval, DBS checks will be required of members of the support network who may provide childcare

We may also collect, store and use information about you that falls into ‘special categories’ of more sensitive personal data. This includes information about your race, ethnicity, sexual orientation, religious beliefs, details about your health and information about criminal record data, including details of any spent convictions, cautions or warnings.

We obtain and hold applicant data which we are required to obtain by law as part of the foster carer recruitment process and the provision of fostering services.

We may also collect personal information about you from third parties or publicly available sources as part of the assessment process and on occasions during placement, such as:

• Local authorities and other foster care agencies you have been connected with
• Child (children’s) health visitor, nursery, school, college as appropriate to age
• NSPCC
• CAFCASS (Children & Family Court Advisory Service)
• Form F assessors and panel members responsible for evaluating your application
• GP completing a full medical with you that is then summarised by our medical advisor who will make a recommendation about your suitability to foster
• Disclosure and Barring Service (DBS)
• Your employer or other referees
• Landlord/letting agent/housing association (where applicable) for the purpose of obtaining references

We collect this information in order to triangulate and appropriately assess your suitability to foster. The process is an in-depth and thorough assessment which involves yourselves and further information outlined above to be explored and analysed to ensure that we facilitate safe recruitment and assessment, as part of our safeguarding obligations towards the people we support.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• Its necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The relevant statute that underpins the processing is:

• Local Authority Social Services Act 1970
• The Children Act 1989
• The Children Act 2004
• Care Standards Act 2000
• The Fostering Services Regulations 2011 as amended by The Care Planning, Placement and Case Review and Fostering Services (Miscellaneous Amendments) Regulations 2013 The Care Planning, Placement and Case Review Regulations 2010
• The National Minimum Standards for Fostering Services (England and Wales)
  Children and Families Act 2014

The legislation above may be relied upon at different times depending on the individual circumstances and the purposes for which we are required to process your personal data.

The lawful basis for the council to collect and use your special category information is because:

• Article 9(2)(h) health or social care (with a basis in law)

We will in certain circumstance seek your consent for such things as; contacting you regarding collecting your feedback or if you wish to receive information about events and services.

If you wish to withdraw your consent at any time please contact: fostering.admin@blackpool.gov.uk

What types of information do we collect?

As part of the recruitment process we will collect the following:

• Name
• Gender
• Date of birth
• Address
• Ethnicity
• Contact numbers and email address
• Marital status
• Relationships

Within assessments, we will also hold a significant amount of additional personal and highly sensitive information such as:

• Details of past offences and DBS information
• Employment and education history
• Medical history
• Motivation to foster
• Personal beliefs and views
• Social history
• Parenting capacity
• Personal circumstances

Who do we share your information with?

We may share your personal data with the following organisations:

• Therapeutic providers who are undertaking support work
• The courts
• Other local authorities for statutory and non-statutory safeguarding purposes
• Other fostering agencies for statutory check purposes
• Health professionals, health agencies and GPs
• Education establishments
• Employers
• Department for Education
• Ofsted
• Scayt
• Fostering panel
• Any person undertaking a statutory inquiry under section 81 of the Children Act 1989
• CAFCASS officers
• The Disclosure and Barring Service
• Any person appointed to deal with a complaint or representation in respect of which access to the fostering case record is required in order to carry out the responsibilities of his or her appointment
• Link maker
• The RAA and relevant social care employees including adoption panel members and social workers
• An independent review panel convened to consider a qualifying determination of a fostering agency, e.g. where a fostering applicant has exercised his or her right to challenge a decision of the fostering agency as to their suitability to foster or where a decision has been made in relation to the disclosure of protected information
• Any person undertaking a serious case review in relation to a child
• The Secretary of State or persons authorised on his/her behalf, an ombudsman or regulatory authority
• Trainers will conduct a verbal check that delegates consent to their training information being stored under GDPR guidelines. Please email owd@blackpool.gov.uk if you do not consent. (Only for non - council employees)

We will only share your personal data where we have a clear lawful basis for doing so and will ensure the security and confidentiality of your personal data at all times

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information? 

HeadStart Blackpool is part of Blackpool Council. It is a National Lottery Community funded programme to increase the emotional wellbeing and resilience of young people in Blackpool.  

We need to collect and hold information so that we can: 

• Deliver the HeadStart programme and offer our support to those who might benefit from it
• Identify people who might benefit from HeadStart so support can be made available
• Contact people who take part in HeadStart to give or ask for information
• Help the National Lottery Community Fund and their partners to monitor the programme and carry out national research
• Understand local needs in order to provide services which meet them
• Understand how well the project is working in Blackpool
• Match data on participation in HeadStart to changes in people's lives and their need for support in the future
• Promote or publicise what HeadStart is doing

We will remove personally identifiable information where used in research and when we create the statistics. 

What is our lawful basis? 

We process your information using the following lawful basis

• its necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The processing of ‘Special Category’ personal data is permitted by Article 9 (g) of the General Data Protection Regulation, which is the health or social care condition (with a basis in law).

The relevant statute that underpins the processing is;

HeadStart Blackpool and the council have a duty under The Children Act (sections 10(1) & 10(2)) to promote co-operation to improve the well-being of children and young people, especially in respect of their physical and mental health and emotional well-being together with their contribution to society;

We also have a duty under the Local Government Act 2000 to use its finances to assist in promoting or improving the health and social well-being of its citizens including children and young people.

What types of information do we collect? 

Whenever people take part in HeadStart, we will collect information from or about: 

• Children and young people. For example when a child takes part in a HeadStart activity
• Parents, guardians and carers. For example if a parent comes to one of our training sessions
• Professionals and employees. For example if a staff member receives training
• Volunteers and apprentices. For example if a volunteer helps deliver one of our activities

The information we collect will vary across HeadStart but includes: 

• Information given to us. For example, many of our services require us to collect a register of attendees which might include names, contact details, medical information, consent forms. This may also be collected from schools who are participating in the HeadStart programme
• Information we get from you when you or your child participates in HeadStart. We collect information about the services used and how you use them, like how many times you attends an activity or which activities you have taken part in
• Information about the difference HeadStart is making. We use surveys to collect data on health and wellbeing and feedback forms to make sure that we know if HeadStart is working, and change it if we need to. We sometimes use this information to identify people who HeadStart can support
• Additional information for research. For example we might interview or observe participation in HeadStart and make transcripts so that we can learn more about how HeadStart is working
• Media. We may collect photographs, video or audio, information from social media. For example we may get young people to produce video logs (vlogs). We will follow council policies regarding the use of this information and provide options for when and how it will be used 

When you take part we will always inform you and provide clear options to participate in the collection of information. One way in which we may do this is when we talk to you. 

Who do we share your information with? 

n order to meet the requirements of our National lottery Community Fund contract, and to support the purposes of collecting information above, we need to pass information to other people and organisations that support HeadStart. We share this information only for the same HeadStart purposes as listed above. 

We may also ask for information about you from HeadStart partners and match new information with existing information we already have. For example we might match information on a pupil who has attended a HeadStart activity to their attendance or educational attainment records. We may also work with partners in health or other public services to share information that helps us identify wider outcomes from HeadStart, such as health or employment changes. 

When we share information for research purposes, we will ensure a contract is in place and wherever we can, information will be anonymised but in some circumstances, we may need to share identifiable information. If we do this we use passwords, encryption and secure file systems to protect information and ensure appropriate legal agreements to protect your data are in place first. 

We may share your data with other organisations or agencies if required to do so by law 

We will share your information with others if we are required to do so by law. We do not transfer your information to a third country (that is a country outside of the EEA). We do not use the information you have provided for an automated decision-making or profiling. 

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information? 

Local authorities must arrange suitable full-time education (or as much education as the child’s health condition allows) for children of compulsory school age who, because of illness, would otherwise not receive suitable education.

Decision about which children need this support, and on what basis, are not possible without access to personal data about each child and the associated medical, social, welfare and educational circumstances.

What is our lawful basis? 

The lawful basis for the council to collect and use your personal information is because:

• its necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law

The relevant statute that underpins the processing is:

The statutory DFE guidance “Ensuring a Good Education for Children Who Cannot Attend School Because Of Health Needs” (January 2013). This guidance refers to Section 19 of the Education Act 1996 and The Equality Act 2010.

What types of information do we collect? 

When you submit an application for a hospital school placement or out of school medical tuition (or sign an application completed on behalf of yourself and your child) we will collect your

• Name and address
• Contact details
• The name and date of birth of your child

We will collect information from the child’s school record 

• Personal
• Behaviour
• Attainment
• Attendance
• Social care status
• Special needs and disability

We will collect reports/comments from professionals and agencies involved now or previously with the child and/or family. We will collect details of the child’s medical circumstances and any special educational or additional needs. This may occasionally include information from another local authority or schools, providers and agencies outside of Blackpool’s administrative area.

We will check information against council records.

Who do we share your information with? 

We will share information with athena panel members and will share / discuss with relevant professionals and agencies to confirm accuracy. This will be educational (including special educational needs and disability), medical, social and welfare information. This information will be discussed at athena panel meetings and if the panel does not convene will be shared with those involved in the decision making process. The information will be shared with staff and professionals who are involved in delivering education outside of (or in collaboration with) a mainstream school or academy where additional support has been approved.

We do not transfer your information to a third country (that is a country outside of the EEA).

Who is responsible for your data?

Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ 

Blackpool Council, PO Box 4, Blackpool, FY1 1NA 

Contact details of the data protection officer 

Lancashire County Council's data protection officer can be contacted at dpo@lancashire.gov.uk or Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ 

Blackpool Council’s data protection officer can be contacted at dataprotectionofficer@blackpool.gov.uk or by writing to Data protection officer, PO Box 4, Blackpool, FY1 1NA

Why do we collect your information?

The regional adoption agency is made up of Blackpool Council and Lancashire County Council. These two authorities are data controllers for the purpose of collecting and using information from potential adopters, members of the household, adoptive family members, birth relatives, other significant persons and partner agencies such as the police, health services and the Disclosure and Barring Service in order to carry out statutory functions around the recruitment, assessment and approval of adopters; matching of children in need of adoptive families; and post-adoption support.

Lancashire County Council is acting as the host organisation for the provision for these services. The provision of these services will involve the sharing of personal data between Blackpool Council and Lancashire County Council.

The purpose of the RAA is to:

• Match children who have a plan of adoption with the most suitable adopters as quickly as possible
• Provide a pool of adopters who are prepared and able to meet the needs of the children who need an adoptive placement
• Ensure high quality adoption support is provided in a timely manner

The RAA will be responsible for the following:

• Recruiting and assessing adoptive parents
• Family finding and matching for those children in Lancashire and Blackpool who have a plan of adoption
• Providing adoption support to adopted children, adoptive families and adopted adults who live in Lancashire and Blackpool (where responsibility to assess and support falls to these authorities)
• Facilitate ongoing adoption mailbox contact for children who have been placed for adoption by Lancashire or Blackpool
• Non agency adoptions

The children placed for adoption by both Lancashire and Blackpool, and those placed by other adoption agencies within Lancashire and Blackpool once support responsibility falls to them will benefit from the above.

Matching children in a timely manner will mean they are placed with their permanent family at the earliest stage possible so they can begin to form attachments to their new parent(s) and experience stability and consistency of care, and legal permanence.

Adoptive parents assessed by the RAA will feel well prepared to meet the needs of the children who are placed with them and will feel able to ask for support and receive responsive and insightful support.

There will be more opportunity for matches to be made within the RAA which in the shorter and longer term will mean that support to adoptive families is more local and accessible.

Adopted adults who live within the Lancashire and Blackpool boundaries will receive a consistent service in relation to accessing their birth records.

What is our lawful basis?

The legal basis for processing your personal data, in accordance with Article 6 (1) of GDPR is:

(a) Consent: the individual has given clear consent for you to process their personal data for a specific purpose.

(c) Legal obligation: the processing is necessary for you to comply with the law.

(e) Public task: the processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law.

The application of the GDPR Article 6 lawful basis above is by virtue of the following legislation:

Adoption and Children Act 2002 and associated regulations
Children and Adoption Act 2006 and associated regulations
Local Authority Social Services Act 1970
Local Authority Adoption services (England) regulations 2003
Adoption Statutory Guidance 2014
The Education and Adoption Act 2016 Care Standards Act 2000
The Fostering Services Regulations 2011 as amended by The Care Planning, Placement and Case Review and Fostering Services (Miscellaneous Amendments) Regulations 2013
The Care Planning, Placement and Case Review Regulations 2010
The National Minimum Standards for Fostering Services (England and Wales) Children and Families Act 2014

Legal basis for processing special categories of personal data

The legal basis for processing your special categories of personal data, in accordance with Article 9 (2) of GDPR is:

(a) The data subject has given explicit consent to the processing of this personal data.

(h) Processing is necessary for the purposes of preventive or occupational medicine, for the assessment of the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems and services.

The application of the GDPR Article 9 lawful basis above is by virtue of the following legislation:

Adoption and Children Act 2002 and associated regulations Children and Adoption Act 2006 and associated regulations
Local Authority Social Services Act 1970
Local Authority Adoption services (England) regulations 2003
Adoption Statutory Guidance 2014
The Education and Adoption Act 2016
Care Standards Act 2000
The Fostering Services Regulations 2011 as amended by The Care Planning, Placement and Case Review and Fostering Services (Miscellaneous Amendments) Regulations 2013
The Care Planning, Placement and Case Review Regulations 2010
The National Minimum Standards for Fostering Services (England and Wales) Children and Families Act 2014

What types of information do we collect?

Personal data (information relating to a living, identifiable individual)

Special category personal data (racial, ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person's sex life or sexual orientation)

Who do we share your information with?

Recipients of the data

• Lancashire County Council
• Blackpool Council
• Any adoption agency from which children are placed with RAA adopters
• Any other adoption agency we are liaising with in relation to family finding
• Any adoption agency we are working with to provide adoption support.
• Therapeutic providers who are undertaking adoption support work
• Courts
• Police
• Other local authorities for statutory check purposes
• Health professionals
• Education establishments
• Employers
• Link maker
• Department for Education
• Ofsted
• Health agencies and GPs
• Any person undertaking a Statutory Inquiry under section 81 of the Children Act 1989
• CAFCASS officers
• The court and officers of the court
• The Disclosure and Barring Service 
• Any person appointed to deal with a complaint or representation in respect of which access to the Adoption Case Record is required in order to carry out the responsibilities of his or her appointment.
• An Independent review panel convened to consider a Qualifying Determination of an adoption agency, e.g. where an adoptive applicant has exercised his or her right to challenge a decision of the adoption  agency as to their suitability to adopt or where a decision has been made in relation to the disclosure of  protected information
• Any person undertaking a Serious Case Review in relation to a child
• The Secretary of State or persons authorised on his/her behalf, an ombudsman or regulatory authority
• RAA and relevant social care employees including adoption panel members and social workers
• Contractor/service provider to support adults who have been adopted or have family who have been adopted

Anonymous information only will be shared with the following organisations

• Adoption Support Fund
• ASGLB – Adoption and Special Guardianship Leadership Board

Information we share

All information about adopters, children and services delivered by both councils. This will include the following personal data and special category personal data:

• Title
• Surname
• Forename
• Preferred Name
• Gender
• DOB
• Address
• Ethnicity
• Contact numbers and email address
• Marital Status
• Relationships
• System ID numbers generated by data controllers

Within assessments we will also hold a significant amount of additional personal and highly sensitive information such as

• Details of past offences
• Employment and education history
• Medical history
• Motivation to adopt
• Personal beliefs and views
• Social history
• Parenting capacity
• Personal circumstances
• Motivation to access adoption records
• Experiences of adopting and being adopted
• Any transfers to another country

Your personal data would only be transferred to another country, as part of the work of the regional adoption agency in specific circumstances where there is was clear lawful reason to do so.

Why do we collect your information?

The leaving care team has a statutory duty under the Children Act 1989 to continue to provide a service to young people who are leaving local authority care. Blackpool leaving care team works with young adults who have been in the care of the Local Authority under the following categories:

• Relevant child - young person aged 16 or 17 who left care on or after their 16th birthday
• Former relevant – young people aged 18 – 25 who were in care on or after their 16th birthday

Any person who is receiving a service from the leaving care team will have a record kept about them. The leaving care team collects, receives and processes personal information to enable us to provide services to children, young people, parents/carers and families.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

It is necessary for the Council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The relevant statute that underpins the processing is:

• Care Leavers Act 2016
• Children (Leaving Care) Act 2000
• The Children and Families Act 2014
• Children and Social Work Act 2017
• Homelessness Reduction Act 2017

The processing of ‘Special Category’ personal data is permitted by Article 9 (g) of the General Data Protection Regulation which is the health or social care condition (with a basis in law).

What types of information do we collect?

The leaving care team will collect, date of birth and address. There are some ‘special’ categories of personal data which include, race, ethnicity, religious beliefs and data relating to your health.

Please note that the cited categories are not exhaustive and there other sources of personal data that we will process for example; sex, age, education, work, criminal convictions and information already held on Blackpool Councils’ records about you and your family.

Who do we share your information with?

We may share your information in conjunction with the services provided to you by Blackpool leaving care team. Where necessary or required we will share information with the following:

• Housing providers/departments
• Voluntary agencies/third sector
• Government departments
• Adult services
• Job Centre Plus
• Former foster carers
• Judicial agencies e.g. court
• Legal representatives
• Police forces
• Health agencies
• Social care and education services
• Probation/prison service
• Other secure accommodation
• Ofsted/HMIP inspectorates
• Council legal services
• Other local authorities

We will not normally share your information with organisations other than our partner organisations, however, there may be certain circumstances where we are required to do so by Law, to safeguard public safety, and in risk of harm or emergency situations. Only the minimum information for the purpose will be shared.

We do not transfer your information to a third country (that is a country outside of the EEA).

What information do we need?

When you consent to PAUSE Blackpool we will collect your name, date of birth, address, contact phone number, name of your GP and contact details of any others services you are working with which you wish to tell us about such as probation, housing, benefits agency, mental health service we will also record the kind of support we are providing to you.

Why do we need this?

If you consent, your information will be used to provide you with the PAUSE Blackpool services and related information. We will also use the information to evaluate the service and, we will maintain statistical records of how many people have used this service but we will anonymise your information when we create the statistics.

Who will we share your information with?

Your information will be used by the PAUSE Blackpool team to provide services. There may be times when you are working with PAUSE Blackpool when we might be asked by other professionals to provide some information about your work with us. We will always discuss this with you, unless it relates to a safeguarding concern (this would only ever be to prevent serious harm to you; prevent harm to a child, or to someone else; prevent some instances of crime). We will share your information with others if we are required to do so by law. We do not transfer your information to a third country (that is a country outside of the EEA). We do not use the information you have provide for an automated decision-making or profiling.

How long will we keep your information?

We will keep your information securely for up to 7 years following the date the service ends. This is in line with our retention schedule which is published at www.blackpool.gov.uk/retention.

Why do we collect your information?

To understand young people’s journeys as they move from school into further education, training or employment and to identify and support those young people who are not participating in such activities. We also use the data to monitor trends and performance and to inform decisions about education and training provision in the local area

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• The council has to comply with a legal obligation.

The relevant statute that underpins the processing is;
The local authority has a statutory duty under the Education and Skills Act 2008 and the Apprenticeships, Skills, Children and Learning Act 2009 to assist, encourage and enable young people to participate in education, training or employment. We also have to tell the Department for Education about the post 16-education, training and employment destinations of young people in Blackpool.

What types of information do we collect?

Information about young people and their post 16 education, training and employment choices is collected from schools, education and training providers, the Department for Education and from young people themselves. We collect personal information, such as name, address, date of birth, telephone number, email address, unique pupil / learner number and characteristics such as ethnicity. We also hold information about the schools that young people attend, what they intend to do when they leave school and the specific details of the education, training or employment they participate in after the age of 16.

Who do we share your information with?

We will share your information with:

• The Department for Education through the National Client Caseload Information System (NCCIS)
• Youth support services such as schools, colleges and training providers so that they can:
  • Provide information about education, training and career opportunities in the local area
  • Put in place appropriate support as young people enter post 16 provision
• Other local authorities where this supports post 16 destination tracking functions
• Other areas within children’s services where this is permitted by legislation or where it is necessary in order to ensure you are receiving the services you require
• Further education colleges and other post 16 providers so that they can tell pupils about education and training courses and opportunities in the area once they leave school
• Post 16 providers in order to secure appropriate support on entry to post 16 provision
  We will also share your information with others if we are required to do so by law or are ordered to do so by a court

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

The pupil welfare service has a statutory duty to ensure regular school attendance for the children and young people within Blackpool.

Information is recorded safely and securely in a password protected electronic management system. This is to ensure that there is an accurate record of interventions and safeguarding for school attendance. In cases where there are intended prosecutions the information will be used as evidence in the magistrates and/or family court

We will also use the information collected to report to the Department of Education for statistical purposes.

What is our lawful basis?

It is necessary for the council to perform a task in the public interest or whilst conducting its official function and the task or function has a clear basis in law.

The relevant statute that underpins the processing is:

Section 444 (1) of the 1996 Education Act as amended, Children Act 1989, Sections 10 and 11 of the Children Act 2004,Section 175 of the Education Act 2002, Crime and Disorder Act 1998, Children & Young Persons Act 1933 (Section 18(2) and 20(2))

In order to process Special Category data we rely on the following : Safeguarding of children and of individuals at risk (Part 2, S.18 (1))

What types of information do we collect?

• School attendance data
• Penalty notices paid and unpaid using the information provided by the child school
• Previous convictions and prosecution outcomes
• Chronologies of intervention with families

Who do we share your information with?

• Other partner agencies when working with the relevant legislation and/or if required to do so by law such as health and care agencies
• The Department for Education for statistical reporting – when requested
• Other internal council departments when required to do so

Why do we collect your information?

We are allowed to ask for your information as the council has a statutory duty to ensure that the relevant mandatory requirements of the school admissions code are followed and in relation to our broader statutory safeguarding duties.  

There is no statutory requirement for a scheme to co-ordinate non-routine (in-year) admissions. However the School Admissions Code (December 2014) states that local authorities must provide information about how in-year applications can be made; must provide information to parents about available school places and must be aware of in-year applications and be informed of their outcomes.

The council has agreed with all primary and secondary schools and academies in the area that Blackpool’s admissions team will oversee, monitor and track all in-year applications (new to area and transfer requests). This is accepted as being an important part of the council’s statutory role as a partner in local multi-agency safeguarding arrangements. These were established in The Children and Social Work Act 2017. They are described in the DFE statutory guidance “Working Together to Safeguard Children 2018”.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• its necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The relevant statute that underpins the processing is;

• please see above section ‘why do we collect your information’

What types of information do we collect?

When you submit an application for a place outside of the annual (routine) admissions process we will collect:

• Your name and address,
• Contact details
• The name (s) of your child or children
• Any denominational, medical, social or welfare information associated with children,
• Family circumstances which you provide to support your application

Information required about children will include:

• Current / previous provider
• Date of birth
• Gender
• Siblings
• Special educational needs or disability
• Social care status (looked after; guardianship order or adoption)
• Details of any professionals or agencies who were or are providing support

For new to country families’ passports, visas and travel documents may be checked and temporarily retained in relation to the council’s statutory safeguarding duties.

Who do we share your information with?

The information which you provide may be checked against existing council and other records (and may be shared with external agencies, other local authorities, schools, academies, nurseries and early year’s settings).

This is to confirm that it is accurate. This will ensure that the receiving school or academy can plan effectively for your child’s admission. We do not use the information you provide for automated decision-making or profiling.

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

We are allowed to ask for your information as the council has a statutory duty to co-ordinate annual admission intakes and must ensure a school or academy offer for every child.  

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• its necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The relevant statute that underpins the processing is;

• The requirement for a scheme to co-ordinate annual admissions is in regulations 26 to 32 and schedule 2 of the School Admission Regulations 2012. In addition Academies are required under their funding agreements to participate in and comply with the local authority’s co-ordination arrangements. 

Blackpool Council is also the admission authority for some community and voluntary controlled primary schools. It must discharge its functions as an admission authority as defined in Section 88 (1) (a) and (b) of the School Standards and Framework Act 1998. The mandatory requirements of this are included in the School Admissions Code (December 2014). 

What types of information do we collect?

When you submit an application for a place in reception (primary) or Year 7 (secondary) as part of the annual school admissions intake process (including summer born applications) we will collect your name and address; contact details; the name (s) of your child or children and any denominational, medical, social or welfare information associated with children or the family circumstances which you provide to support your application.  Information required about children will include current / previous provider; date of birth; gender; siblings, special educational needs or disability; social care status (looked after; guardianship order or adoption) and details of any professionals or agencies who were or are providing support.  

Who do we share your information with?

We will share your information with and request information from other admission authorities in order to complete the statutory process. The information which you provide will be checked against existing council and other records (and may be shared with external agencies, other local authorities, schools, academies, nurseries and early year’s settings). This is to confirm that it is accurate. This will ensure that places are allocated in accordance with the legally determined admission arrangements for each school and academy. This is necessary in order for the council to fulfill its co-ordinating and admission authority roles as required by the school admissions code.    

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

We are allowed to ask for your information as the council has a statutory duty to have a fair access protocol which must be agreed with the majority of schools and academies within its area. All admissions authorities must participate in the fair access protocol. 

The school admissions code (December 2014) includes a statutory requirement that each local authority must have a fair access protocol. This operates outside of the arrangements for co-ordination and is triggered when a place cannot be secured for a child under the usual in-year admission arrangements. 

The council has agreed separate fair access protocols for primary and secondary schools and academies in the area. Blackpool’s admissions team will oversee, monitor and track all IYFA referrals. This is accepted as being an important part of The council’s statutory role as a partner in local multi-agency safeguarding arrangements. These were established in The Children and Social Work Act 2017. They are described in the DFE statutory guidance “Working Together to Safeguard Children 2018”. 

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• its necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The relevant statute that underpins the processing is..

• The Children and Social Work Act 2017. They are also described in the DFE statutory guidance “Working Together to Safeguard Children 2018”.

What types of information do we collect?

In relation to the IYFA protocol we will collect your name and address; contact details; the name (s) of your child or children and any denominational, medical, social or welfare information associated with children or the family circumstances which you provide to support your application.  Information required about children will include current / previous provider; date of birth; gender; siblings, special educational needs or disability; social care status (looked after; guardianship order or adoption) and details of any professionals or agencies who were or are providing support. 

Who do we share your information with?

The information which you provide may be checked against existing council and other records (this may be shared with external agencies, other local authorities, schools, academies, nurseries and early year’s settings). This is to confirm that it is accurate. This will ensure that the receiving school or academy can plan effectively for your child’s admission.   The information will be shared at Blackpool’s IYFA Panel meetings. These convene monthly and have representatives from schools, academies, educational diversity and Blackpool Council.  

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information? 

Blackpool local authority (LA) collects and uses information about children for whom it provides services to; this enables it to carry out specific functions for which it is responsible, for example, to assess any special educational needs a child may have.

We will also use this information to ensure only accurate and up-to-date information is shared with our colleagues’ in Blackpool Teaching Hospitals for the provision of a vaccination service to Blackpool pupils on an annual basis.

It also uses the information to derive statistics to inform decisions on schools, assess performance and set targets for them. The statistics are used in such a way that individual children cannot be identified from them.

The LA use information about its school workforce for research and statistical purposes, and to evaluate and develop education policy and strategies. The statistics are used in such a way that individual staff cannot be identified from them. The LA may also use it to support and monitor schools regarding sickness and recruitment of staff.

What is our lawful basis? 

The lawful basis for the council to collect and use your personal information is because:

• The council has to comply with a legal obligation
• Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller”

The relevant statute that underpins the processing is;

• Education and Skills Act 2008
• Apprenticeships, Skills, Children and Learning Act 2009

What types of information do we collect? 

• Forename
• Surname
• Date of birth
• Gender
• Post code
• Unique pupil number
• School unique reference number
• School year group 

Who do we share your information with? 

Public health service (PH)

They use information about pupils for research and statistical purposes, to commission local health services and monitor the performance of these, as well as evaluating and developing them.

The statistics are used in such a way that individual pupils cannot be identified from them. Information on the height and weight of individual pupils may however be provided to the child and its parents and this will require PH to maintain details of pupils' names for this purpose for a period designated by the Department of Health following the weighing and measuring process.

PH may provide individual schools and LAs with aggregate information on pupils' height and weight.

Blackpool Teaching Hospitals

Blackpool Council will, on an annual basis, share school (4 to 16 year olds) cohort lists with the school vaccination team (Blackpool Teaching Hospitals NHS Foundation Trust). This team administer vaccinations to school age children across the Fylde Coast and the secure sharing of this data will ensure an accurate and effective administration of the vaccination process.

Youth support services

For pupils aged 13 years and over, the school is legally required to pass on certain information to the provider of Youth Support services in their area. This is the local authority support service for young people aged 13 to 19 in England. The school must provide the name and address of the pupil and their parents and any further information relevant to the support services' role. In addition, the date of birth of the pupil is supplied. Youth Support services pass on some of the information they collect to the Department for Education (DfE) to enable them to assess the local authorities' performance and determine the destinations of young people after they have left compulsory education.

If you require more information about how the DfE store and use this information then please visit their website

Data may also be shared with further education colleges and other post 16 providers so that they can tell pupils about education and training courses and opportunities in the area once they leave school. Additionally, data may be shared with post 16 providers in order to secure appropriate support on entry to post 16 provision.

Until pupils are aged 16 or older, parent(s) can ask that no information beyond their children's name, address and date of birth (and their own name and address) be passed to the youth support services provider. This right transfers to the pupil on their 16th birthday. Pupils and/or parents will need to inform the school if this is what they wish.

Why do we collect your information?

The SEND service will need to hold data about parents/carers, children and young people when:

• One of more of the teams within the SEND service has been asked to give advice, carry out an assessment or provide support to a parent/carer, this is often referred to as SEND support
• An education, health and care needs assessment has been requested. This is the first stage towards deciding if an education, health and care plan is needed

When you start a request for an assessment you are starting a legal process. This means that Blackpool Council is required to obtain advice and information from a range of services including health professionals.

A parent/carer or young person can start the request for an assessment themselves. The request can also be started by an education setting (nursery, school, or college). The information provided is to allow us to assess the level of support that is needed and also personalise any support to achieve agreed outcomes.

We use the information to make sure that educational settings know about the needs and requirements of the child/young person. We need to ensure that the right level of support is given. If an EHC Plan is issued this will need to be shared with all agencies involved in giving support to the child/young person. We are required to do this by legislation.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

it’s necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The relevant statute that underpins the processing is:

• Children and Families Act 2014
• Education Act 1996
• Care Act 2014
• Special Educational Needs and Disability Regulations 2014

To enable us to process special category ate we use the following provision in GDPR: for health and social care purposes (with a clear basis in law).

We will in certain circumstance seek your consent for such things as;

Contacting you regarding collecting your feedback or if you wish to receive information about events and services.

What types of information do we collect?

Your name, name of child/young person, dates of birth, contact information including address, email, telephone numbers

Special category data is required so that we can meet our legal obligations including:

Information about social care, health and special education needs

Religion and ethnicity

We will collect the views of and opinions of parents/carers and the child/young person

We might need to speak to young people without their parents/carers present in order to ensure that we really understand their views and these are taken into account.

In addition, education settings may send us your information or it might come to us directly from you. This may include reports from professionals. We may also obtain additional reports with your consent.

The SEND Code of Practice explains who we must ask for advice if you have requested an EHC Needs Assessment.

Who do we share your information with?

If an EHC needs assessment has been requested decisions are made by a panel of officers which include staff from the local authority, the NHS, and education professionals. Information is shared with the panel.

If an EHC plan is issued this will need to be shared with all agencies involved in giving support to the child/young person. This is so that everyone knows about the needs of the child/young person and that the agreed support is provided and monitored and/or evaluated.

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

Blackpool Special Educational Needs and Disability Information Advice and Support Service (SENDIASS) is a statutory service. We offer free independent, confidential and impartial information, advice and support to children and young people with special educational needs (SEN), and those with disabilities, and their parents or carers who have children and young people 0-25 years.

We will ask you for information as it will help us to provide you with the information, advice and support you are asking for. It will also ensure we are able to keep accurate records relating to the information, advice and support that we have provided you with.

What is our lawful basis?

The lawful basis for the council to collect and use your personal and special category information is because:

• you have given us clear consent.

What types of information do we collect?

If you are a parent/carer requesting information, advice or support we will ask you for your name and address, your contact phone number or your email (if you choose to provide this), along with the name and date of birth of the child / young person, the nursery / setting / school / college or placement details. We will also ask you for information regarding the reason for requesting support along with any specific SEND (Special Educational Needs and Disability) needs the child / young person may have.

If you are a child/young person requesting information, advice or support we will ask you for your name, your date of birth, address, your contact phone number or your email (if you choose to provide this) along with the nursery / setting / school / college or placement details. We will also ask you for information regarding the reason for requesting support along with any specific SEND (Special Educational Needs and Disability) you may have.

There is no statutory obligation for you to provide this information but it may limit the range of support we may be able to offer you if you do not provide it.

Who do we share your information with?

We may share this information, with your consent, with other agencies in order to further support you. We will share this information in the event of any safeguarding concern or if ordered to do so by a court or by law, or if requested to do so during an Ofsted Inspection within the local authority.

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your personal information?

We keep your personal information because we want to know who you are.  

Blackpool Council want to make sure that all families are cared for and have the best outcomes.  It helps us to know what help you might need.  If we don’t have your personal data then you could miss out on the things that we could do for you. 

What is our lawful basis?

• We collect and use your personal information to comply with our legal obligations under:

The Health & Social Care Act 2012 section 12 which places a duty on local authorities to take such steps as it considers appropriate for improving the health of the people in its area by:

1. Providing information and advice
2. Providing services or facilities designed to promote healthy living (whether by helping individuals to address behavior that is detrimental to health or in any other way)

The council chooses to provide substance misuse treatment services and sexual health services as part of this duty.

The processing of ‘Special Category’ personal data is permitted by Article 9 (h) of the General Data Protection Regulation (GDPR) which is the Health & Social Care condition (with a clear basis in law).  

What types of information do you keep?

We collect information that you tell us and that your family tells us.

We use the referral form and information that you and other agencies provide us to complete our assessments and case recordings.

The information we hold may include your name, where you live, who is in your family, why we are working with you. It also includes information about your family history and your lived experience. It will also include some information for example about your health or your religion which under GDPR is classed as special category information. We are allowed to process this as we have a lawful basis to do so.

Who do you share my information with?

We will use your information to provide a Substance Misuse and Sexual Health Service. We make sure that your information is kept safe. Any information that we keep is held on an electronic data base that only certain people are allowed to access. You need a special log in and password to be able to do this.

In some circumstances we will need to share information about you. For example:

• Where we are worried about your safety
• Where you need help and support with housing, mental health or other areas of life
• To make sure that we are providing a good service to you
• If you are at risk from others or you are a risk to others

Why do we collect your information?

Blackpool Council’s Virtual School carries out the local authority statutory duties relating to promoting educational outcomes for looked after children and previously looked after children – we do this by:

• Maintaining an update roll of Blackpool looked after children in nursery, school or college settings wherever they reside and gather information on their education placement, attainment and progress
• Ensure sufficient information on a child's mental health, SEN or disability is available to their education setting so that needs can be met appropriately
• Inform head teachers and designated teacher if they have a Blackpool looked after child on their roll
• Ensure all looked after children have an up to date, effective and high quality personal education plan.
• Report regularly on looked after children's educational progress, attainment and attendance through the LA corporate parenting and governance structures
• Ensure that the education of looked after and previously looked after children are a priority of the local authority.

We require information about you to help us to:

• Deliver services to support you/your child
• Enable co-ordinated working with other teams and organisations
• Carry out statutory duties for which we are responsible
• Assess your/your child's needs to identify appropriate provision and specialist equipment
• Manage those services we provide you/your child
• Help investigate any concerns or complaints you have about the support we provide
• Evaluate the quality of services
• Complete statistical returns to government departments

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• It’s necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law

The relevant statute that underpins the processing is:

• Children's Act 1989, amended by Children and Families Act 2014 and Children and Social Work Act 2017, The Care Planning, Placement and Case Review Regulations 2010 and Statutory Guidance to Promoting the education of looked after children and previously looked after children 2017

The legal basis for processing your special categories of personal data, in accordance with Article 9 (2) of GDPR is:

• Processing is necessary for the purposes of the provision of health or social care or treatment or the management of health or social care systems and services.

What types of information do we collect?

We will process the following categories of personal data about you:

• Name
• Address
• Contact details
• Date of birth
• Parent/carer name(s) and contact details
• School/college/training provider contact details
• Education information

We will process the following categories of special category personal data about you:

• Ethnicity
• Physical and/or mental health details
• Special educational needs
• Medical history when this impacts on educational provision.
• Health, social care or other services
• Reports relating to your situation e.g. safeguarding and other assessments
• Information such as from court/tribunal orders or judgments and professional involvement

Who do we share your information with?

• Internal departments, i.e. services/teams within Blackpool Council working to improve outcomes for children and young people
• Schools, colleges and early years providers as well as wider education or training providers
• Partner organisations where necessary, which may include NHS teams, health visitors, external providers of Blackpool Council public health services, midwives, housing providers, police, school nurses, doctors and mental health workers;
• A court of law
• Other local authorities (education, social care or health provider and employment and other services)
• The Department for Education; when we are required to pass on information to the (DfES), it will not identify individual children, the DfES use it to help with their policy development, performance management and funding, and to assist with the development of good practice.

Who is responsible for your data?

Blackpool council is the data controller

Why do we collect your information?

The youth offending Service in Blackpool has the principal aim of reducing and preventing offending behaviour in children and young people between the ages of 10-18.

We keep your personal information because we want to know who you are and provide you with a service. Blackpool Council want to make sure that all children and young people are cared for and have the best outcomes. It helps us to know what help you might need. If we don’t have your personal data then you could miss out on the things that we could do for you.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• It’s necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The Youth Offending Service is a statutory partnership which is a requirement under the Crime and Disorder Act 1998

Below are the additional relevant statutes that underpin the processing:

• Police and Criminal Evidence Act 1984 (PACE)
• The Education Act 1996 
• The Localism Act 2011
• The Anti-Social Behaviour Crime and Policing Act 2003 and 2014
• Children and Young Persons Act 1996

What types of information do we collect?

The information we hold will include your name, date of birth, where you live, who your parents/carers are. It will also include information about other offending behaviour, your education, training or employment or who your friends are. It will also include information about your health or your religion which under GDPR is classed as special category information. We are allowed to process this as we are collecting it for a statutory purpose (Part 2 S6 of the DPA Act 2018) under the Crime and Disorder Act.

Who do we share your information with?

We make sure that your information is kept safe. Any information that we keep is held on a secure database that only certain people are allowed to access. You need a special log in and password to be able to do this. In certain circumstances we will need to share information about you.

For example:

• Where a court has asked for information about you
• Where our services are inspected to make sure we are doing a good job
• To make sure that we are providing a good service to you
• If you are at risk from others or you are a risk to others

We may also share your information with:

• Ministry of Justice
• Other internal Blackpool Council departments
• Lancashire Police
• Probation
• Court
• Health and education services

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

We are allowed to ask for your information as the council has a statutory duty to administer and collect the business rates, which is a task carried out in the public interest. We use the information to assess and collect business rates and to keep the records that we are required to keep by law. If we believe that information that you have given us is inaccurate, we will use the information to consider whether to take formal action such as prosecution or civil recovery.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• It’s necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

What types of information do we collect?

When determining liability for the business rates we can request information, including your name and address, (contact phone number and/or email if you choose to provide this), the address of the property subject to the business rates, owner and/or tenant details. We may also request information relevant to the award of rate reliefs, such as if the property is occupied or unoccupied, undergoing renovation, or used by a charity. We may also request details of other commercial premises and awards of relief to determine entitlement to help with the rates. If you choose to pay by Direct Debit, we will request your bank details. This information will be used to calculate the business rates amount for the address and, if applicable, we will use the bank information to collect payments. If you do not provide this information or provide false information you may be charged the wrong amount and may be subject to an offence.

Who do we share your information with?

We will share your information with other council services where this is permitted by legislation and for the prevention or detection of crime.

We will share your information with:

• Her Majesty’s Revenue and Customs (HMRC) for tax and National Insurance purposes.
• Your employer for verification checks purposes
• Department for Work and Pensions or other council or central government departments because if data held is deemed inaccurate we have a duty to notify them of this

Why do we collect your information?

We are allowed to ask for your information as the council has a statutory duty to administer and collect the Council Tax, which is a task carried out in the public interest.  We use the information to assess and collect council tax from you and to keep the records that we are required to keep by law. If we believe that information that you have given us is inaccurate, we will use the information to consider whether to take formal action such as prosecution or civil recovery.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because the council has to comply with a legal obligation.

We have a statutory obligation to collect local taxes, which help fund council services. Collection of Council Tax is by the Local Government Finance Act 1992.

What types of information do we collect?

When determining liability for the Council Tax we can request information, including your name and address, (contact phone number and/or email if you choose to provide this), the address of the property subject to the Council Tax, owner and/or tenant details. We may also request information relevant to the award of discounts and exemptions, such as if the property is furnished, undergoing renovation, or adapted for the use of a disabled person. If you choose to pay by Direct Debit, we will request your bank details.

This information will be used to calculate the Council Tax amount for the address and, if applicable, we will use the bank information to collect payments. If you do not provide this information or provide false information you may be charged the wrong amount and may be subject to an offence.

Automated decision making

Some of our decisions use an automated decision process. You have the right not to be subject to a decision based solely on automated processing,

including profiling, which produces legal effects concerning you or similarly affects you. If you do not wish to be to be subject to a decision based solely on automated processing you should not agree to the terms and conditions for our online portal when reporting a change of address.

Who do we share your information with?

We will share your information with other council services where this is permitted by legislation or is necessary to ensure you are receiving services to help you.

We will share your information with others if we are required, or able, to do so by law or ordered to do so by a court.

We may share your information with the HM Revenue and Custom (HMRC), the Department for Work and Pensions (DWP), Single Fraud Investigation Service, the Police and the Crown Prosecution Service.

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

The arts service provides Blackpool’s residents and visitors with opportunities for access to, participation in, volunteering and employment within, a wide range of high quality arts activities. The Grundy Art Gallery that houses the council’s fine art collection and provides exhibitions of both historical and contemporary work as well as commissioning new work is also under the jurisdiction of the arts service.

Many participants, visitors, supporters and other interested people seek to access, use, experience, enquire of, and financially support our services. In order to support people’s engagement with our service and the gallery we process people’s information for the following reasons:

To administer your mailing list subscription, your enquiry, feedback or complaint it is necessary for us to collect and hold personal information. When you make a complaint or provide feedback we require the information in order to look into your concerns and respond in line with the Blackpool Council customer feedback procedures.

• To administer your consents for participation in events and activities including permissions to be recorded in film, on photographs or in sound recordings.
• To administer projects with various groups and individuals of different ages including partnerships and collaborations with schools, community and interest groups etc.
• To administer the evaluation and funder requirements of our offer
• To administer your membership of our specialist networks that support our activity.
• To administer your use of our online retail including the management of orders, payments, deliveries and refunds.
• To administer your donations and gift aid support of the gallery

What is our lawful basis?

The following lawful bases for the council to collect and use your personal information are;

• You have given us your clear consent

For certain activities which require payment for goods we will use;

• Performance of a contract

If you wish to withdraw your consent at any time please contact grundyartgallery@blackpool.gov.uk

What types of information do we collect?

• Contact details (name, address, postcode, telephone, email)
• Protected characteristic information including; ethnicity, age, gender etc
• Film footage, still photos, voice recordings
• Emergency contact information
• Medical information
• Donations made – paper forms on gift aid no longer than 5 years

Who do we share your information with?

We use the service Mailchimp to deliver our mailing list. Names and email addresses are kept on Mailchimp’s server which is based in the USA. The council have ensured that the appropriate safeguards are being met when your data is transferred out of the EU to the USA.

Some projects and activities are in partnership with other organisations and in order to deliver the service successfully there may be sharing of personal data. This will only take place with the participants prior consent.

The council and Mailchimp will not share your personal information with any others unless you give consent and/or we are required to do so by law.

Why do we collect your information? 

The heritage service is tasked with preserving and recording our history and heritage for the future. Personal memories, objects and archives add to our historical memory and tell our story to future generations and for the long-term benefit of society.

The arts service and Grundy Art Gallery is tasked with the development and preservation of art and artistic practice and collects and commissions a range of artists and their work in partnership with other council departments, Arts Council England, arts organisations, and a range of other organisations and agencies to make culture accessible and improve cultural experiences for all today and for the ongoing long-term benefit of society.

To administer collections management including donations and purchases, commissioning, artistic partnerships and transport it is necessary to hold your personal information. We require this information to ensure legal transfer and receipt of the offer, provide insurance and to archive information in the public interest.

To administer intellectual property rights including rights managements within the collections and research and gathering of interviews and narratives from you that support our activity.

To administer the commissioning of art works setting out what each party’s responsibilities are and retaining this information on record to inform our archives.

To ascertain personal data on artists that we work with that is required by our external funders for our programmes of work.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is:

• Public task: the processing is necessary to perform a task in the public interest or for official functions, and the task or function has a clear basis in law
• For special category data the following lawful basis applies:
  • For archiving, research and statistics purposes (with a basis in law)
• The relevant statute that underpins the processing is:
  • Local Government (Records) Act 1962
  • Local Government Act 1972
  • Public Libraries & Museums Act 1964

What types of information do we collect?

• Name, address, contact details
• Biographical information
• Personal historical narratives including date of birth and death where appropriate

Who do we share your information with?

All personal data will only be seen and used by Museum and Heritage staff, the arts service staff which includes staff based at the Grundy Art Gallery, the council’s IT staff, and our system providers, who are all bound by confidentiality agreements and contracts.

This information will be stored in hard copy forms in locked cabinets and in our collections management database (EMU) which is a secure password controlled system.

Disclosure of any details of a donation for publicity, promotion etc will only be done with explicit signed consent from the donor.

We will not share your personal information with any others unless we are required to do so by law.

What are my Information Rights?

Please be aware that Schedule 2 part 6 of the Data Protection Act 2018 sets out the special rules for archiving purposes in the public interest and therefore some of your Information Rights may not always be able to be exercised.

Please contact Blackpool Council’s data protection officer if you have any concerns regarding your information rights such as right of access and right to erasure.

Why do we collect your information?

Blackpool library service delivers free access to reading, information, ICT and a wide range of engagement activity for all residents of the town and surrounding area.

It is important that we hold up to date, accurate information about the people who use this service in order for us to understand who accesses the service; to allow the service to operate (loaning materials, facilitating ICT access) on a day to day basis; and to inform how we develop and deliver the offer.

If any user details change, we ask that people inform us as soon as possible, so that we can update the records.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• its necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The relevant statute that underpins the processing is:

• 1964 Public Libraries and Museums Act 

What types of information do we collect?

As part of Blackpool Council, Blackpool library service asks people to give us personal details, such as their name, address, contact details, gender and ethnicity when they join the library. This information allows us to deliver the service and to contact library members should we need to; for example, if they have reserved an item. It also helps us to shape our services to ensure we are meeting the needs of our customers.  

Blackpool library service also keeps a record of items that people have borrowed (and might like to borrow, in the specific case of the At Home Library Service) and any charges incurred. We do not view or retain any credit or debit card information you provide. 

Who do we share your information with?

Personal data may be processed by libraries staff, the council’s IT staff, and our library systems providers, who are all bound by confidentiality agreements and contracts.

Libraries data can be shared with other Blackpool Council services such as with the elections team to verify the accuracy of the electoral roll, and we will only share your personal data with external recipients if we are required to do this by law.

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

Showtown Museum and the heritage services preserve and celebrate Blackpool’s heritage and the heritage of popular entertainments. Many visitors, supporters and other interested people seek to access, use, experience, enquire of, and financially support our services. In order to support people’s engagement with our services we process people’s information for the following reasons:

• To administer your mailing list subscription, your enquiry, feedback or complaint it is necessary for us to collect and hold personal information. When you make a complaint or provide feedback we require the information in order to look into your concerns and respond in line with the Blackpool Council customer feedback procedures
• To administer your consents for participation in events and activities including permissions to be recorded in film, on photographs or in sound recordings
• To administer projects with various groups and individuals of different ages including partnerships and collaborations with schools, community and interest groups etc.
• To administer the evaluation and the funder requirements of our offer
• To administer your membership of our specialist networks that support our activity.
• To administer your use of our online retail including the management of orders, payments, deliveries and refunds
• To administer your donations and gift aid support of the museum

What is our lawful basis?

The following lawful bases for the council to collect and use your personal information are;

• You have given us your clear consent

For certain activities which require payment for goods we will use;

• Performance of a contract

For celebrity engagement and donor arrangements we will use;

• Legitimate interests

If you wish to withdraw your consent at any time please contact info@showtownblackpool.co.uk

What types of information do we collect?

• Contact details (name, address, postcode, telephone, email)
• Protected characteristic information including; ethnicity, age, gender etc
• Film footage, still photos, voice recordings
• Emergency contact information
• Medical information
• Donations made – paper forms on gift aid no longer than 5 years

Who do we share your information with?

We use the service Mailchimp to deliver our mailing list. Names and email addresses are kept on Mailchimp’s server which is based in the USA. The council have ensured that the appropriate safeguards are being met when you data is transferred out of the EU to the USA.

Some projects and activities are in partnership with other organisations and in order to deliver the service successfully there may be sharing of personal data. This will only take place with the participants consent beforehand.

The council and Mailchimp will not share your personal information with any others unless you give consent and/or we are required to do so by law.

Why do we collect your information? 

The heritage volunteers support both Showtown and the heritage service. Volunteers support collections care and management, learning and engagement activities, evaluation and promotion and marketing and in future the front line offer of the museum.

Blackpool Council are a part of the Lancashire Volunteer partnership (LVP) along with the following organisations:

• Lancashire County Council
• Blackburn with Darwen Council
• Blackpool Council
• Lancashire Constabulary
• Lancashire Fire and Rescue
• Office of the Police and Crime Commissioner

Volunteers are recruited through the community and through direct enquiry via our websites and social media. Recruitment, supervision and management of volunteers is managed through the Showtown and heritage Service team.

What is our lawful basis? 

The lawful basis for the council to collect and use your personal information including special category information is Consent. 

What types of information do we collect? 

Volunteers register via a paper form which is then uploaded onto LVP by the Showtown and heritage service team. The paper form is then destroyed.

• Name, address, telephone and email
• Additional needs
• Emergency contact details including name address telephone and relationship
• Medical Information regarding health issues
• Copyright consent assigned to Showtown
• Mailing list consent
• DBS
• Conditions of acceptance of being added to LVP and image permissions

*These details are only recorded if they are appropriate to the opportunity applied for.

Who do we share your information with? 

With your consent we will need to share your information with local organisations which you have been matched with in order to provide you with the most appropriate volunteering opportunities.

Transfers to another country

Your data will be stored in Toronto, Ontario, Canada.

Although this is outside of the European Economic Area, the European Commission has decided that Canada has an adequate level of protection and is therefore compliant with the General Data Protection Regulations.

Why do we collect your information?

As a local authority, Blackpool Council has a duty to improve the health of the population they serve. We do this by undertaking statistical analysis and by measuring health, mortality, or care needs of the population, the planning and evaluating or monitoring of health in the area. This helps us to understand more about the health and care needs in the area.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• its necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The relevant statute that underpins the processing is..

Section 42(4) of the SRSA (2007) as amended by section 287 of the Health and Social Care Act (2012) and Regulation 3 of the Health Service (Control of Patient Information) Regulations 2002 that enables us to use data and information from a range of source data, including data collected at the registration of a birth or death.

What types of information do we collect?

The information we use includes any of the following personal information that may identify an individual: NHS Number, date and place of birth, birth weight, gender, address details and an indicator for stillbirths, date and place of death, address of deceased, cause of death, GP and practice details, and age at death.

Who do we share your information with?

We will not share you personal information with any other organisation.

If you have concerns about the processing or sharing of any data or information you have provided during the registration process you should contact the registrar's office that collected the data from you. The registrar's office can be contacted at registrars.bdm@blackpool.gov.uk or Blackpool Council registration service, Municipal Buildings, Corporation Street, Blackpool, FY1 1GB or

If you are a patient in the Blackpool area, you have the right to object to your personal data being shared with us. You should tell your health care professional such as your GP or the hospital's staff if you wish to object.

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

Infusion is a market research and insight service operating within Blackpool Council. Infusion works with internal and external partners creating analytical products through research techniques including focus groups, workshops and surveys.

If there is a requirement for us to collect personal data this will be used to form further analysis and insight in the construction of internal and external analytical reports. The data may also be used to ensure surveys are weighted accordingly to represent overall or defined population figures and ensure that we comply with equalities legislation requirements.

Email and phone number data will only be used for quality assurance purposes as members of the Infusion team may contact those persons providing information in order to evaluate the data collection process.

We will always look to minimise the extent to which we collect personal data so that what we do collect is only relevant to the individual project requirements.

Full details of what is being collected, and why, will be made clear prior to each data collection exercise with consent for the use of this personal data being sought on each occasion.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information and special category information is because:

• you have given us clear consent.

What types of information do we collect?

The majority of Infusion’s data collections are anonymised at the point of collection however we do, on occasion, collect personal data such as an individual’s name, address, postcode, email address and phone number alongside further details such as age, gender, ethnicity, religion and other socio-demographic information.

Who do we share your information with?

Research findings will only be shared with the relevant internal and external clients. Personal data will be removed and anonymised prior to the dissemination and communication of any analytical findings.

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information? 

Blackpool Council have commissioned Quality Reliability Service (QRS) to conduct telephone surveys across Blackpool.

The survey is designed to help the council improve its services to residents by sourcing service user’s opinions.

What is our lawful basis? 

The lawful basis for Blackpool Council to collect and use your personal information is because:

• Article 6(1)(f) legitimate interests.

What types of information do we collect?

Data collections are anonymised at the point of collection however we do, on occasion, collect personal data such as an individual’s name, address, postcode and phone number alongside further details such as age, gender and other socio-demographic information.

Please note you are able to opt out of the research by contacting the council or QRS directly.

Further information relating to how QRS handle your personal data

Who do we share your information with? 

Research findings will only be shared with the relevant internal and external clients. Personal data will be removed and anonymised prior to the dissemination and communication of any analytical findings.

We do not transfer your information to a third country (that is a country outside of the EEA).

How long do we keep your information for? 

Information is not kept for longer than necessary, as per our retention schedule. 

Why do we collect your information?

We participate in the Cabinet Office's National Fraud Initiative: a data matching exercise to assist in the prevention and detection of fraud. We are required to provide particular sets of data to the Cabinet Office for matching for each exercise.

Data matching by the Cabinet Office is subject to a separate code of practice. It does not require the consent of the individuals concerned under current data protection legislation or the GDPR.

View further information on the Cabinet Office's legal powers and the reasons why it matches particular information.

For further information on data matching at Blackpool Council contact dataprotectionofficer@blackpool.gov.uk

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

the council has to comply with a legal obligation.

The use of data by the Cabinet Office in data matching exercises is carried out with statutory authority under Part 6 of the Local Audit and Accountability Act 2014.

What types of information do we collect?

The Cabinet Office is responsible for carrying out data matching exercises. Data matching involves comparing computer records held by one body against other computer records held by the same or another body to see how far they match. This is usually personal information.

Computerised data matching allows potentially fraudulent claims and payments to be identified.

Where a match is found it may indicate that there is an inconsistency which requires further investigation. No assumption can be made as to whether there is fraud, error or other explanation until an investigation is carried out.

Who do we share your information with?

We are required to protect the public funds we administer. As a result, we may share information provided to us with other bodies responsible for auditing, or administering public funds, or where undertaking a public function, in order to prevent and detect fraud.

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

Blackpool beach patrol provide an all year round service to ensure everyone who visits the Blackpool coastline does so safely. To do this we may need to collect some of your personal information if you access our service following an incident; this could include administering first aid, providing casualty aftercare and resolving lost children and vulnerable adults enquires where they may need reuniting with their carers.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• it’s necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law

The relevant statute that underpins the processing is.

Reporting of Injuries, Diseases and Dangerous Occurrence Regulations 2013 (RIDDOR)

What types of information do we collect?

We will collect the following:

• Name
• Age
• Address
• Nature of Injuries
• The first aid provided and any casualty aftercare

Who do we share your information with?

We will only share your personal information if we are required to do so by law.

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

By law local authorities must provide a bulky waste collection service for its domestic residents in addition to their regular domestic waste collections within their authority. A bulky waste collection can be requested through our bulky matters service. In order to arrange the collection we will ask you to provide your name, address, telephone number, email address if you have one and the items that you would like us to collect.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• The council has to comply with a legal obligation.

What types of information do we collect?

In order to arrange the collection we will ask you to provide your name, address, telephone number, email address if you have one and the items that you would like us to collect.

Who do we share your information with?

We will share your information with the contractor that will be collecting the items that you want to dispose of. We will also share your information with others if we are required to do so by law or ordered to do so by a court.

Why do we collect your information?

In order to carry out the functions associated with community rights, the community engagement team are governed by The Localism Act 2011 and The Equality Act 2010. We also adhere to best value and funding guidance.

We may collect and use personal data about you in order to deliver services that meet out statutory responsibilities. We will only use your personal data where the law allows and we will not collection any personal data we do not need in order to provide you with services or information. These services include, but are not limited to:

• Assets of community value
• Community asset transfer
• Community right to challenge
• Community right to bid
• Monitoring and improving service performance
• Supporting the development of community based projects

As far as is reasonable and practicable we will ensure that information recorded is accurate and kept up to date.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• The council has to comply with a legal obligation.

What types of information do we collect?

In order to process the community rights applications we will collect:

• Personal information – this is information that can be used to identify you personally and includes name, contact information, address.

Who do we share your information with?

There may be occasions that we will ask for your consent to share your information. You can withdraw your consent at any time.

Why do we collect your information?

Your information will be used by the Council staff to resolve your complaint. It will be used to:

• Record incidents of anti-social behaviour
• To identify locations and perpetrators of anti-social behaviour
• To provide support and protection to victims of ASB, including risk assessments
• To investigate, collect evidence and carry out any relevant enforcement if necessary
• For any necessary enforcement action that may be taken

We will also use the information to evaluate the service and, we will maintain statistical records of how many people have used this service but we will anonymise your information when we create the statistics.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• The council has to comply with a legal obligation.

What types of information do we collect?

When you submit a community safety/ASB complaint to Blackpool Council, as well as a description of the complaint, evidence (video/photographic) we will collect your name and address, contact phone number and/or email. Your information will be used to provide you with community safety/ASB service and related information.

Who do we share your information with?

Occasionally we will share your information if necessary to investigate your complaint and tackle the issue of ASB. To do this effectively we may share your information with the following organisations:

• Police
• Partner and multi-agency organisations
• Legal department including: courts/judges/magistrates
• Adult and children’s social services
• Next of kin or family members

We do not use the information you have provide for an automated decision-making or profiling.

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

By law local authorities must be able to provide a commercial waste service to businesses within their authority. If you choose to enter into a contract with the council for waste services we will need to obtain the following information in order to carry out the service you have requested. Business name, address, telephone number, name of the owner or authorised signatory of the business and email address (optional). If you choose to pay for the service by direct debit we will also as you for your bank details.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• The council has to comply with a legal obligation
• It is necessary for a contract you have with the council, or because you have asked us to take specific steps before entering into a contact

What types of information do we collect?

If you choose to enter into a contract with the council for waste services we will need to obtain the following information in order to carry out the service you have requested. Business name, address, telephone number, name of the owner or authorised signatory of the business and email address (optional). If you choose to pay for the service by direct debit we will also as you for your bank details.

Who do we share your information with?

We will share your information with:

• Other council services this can include our enforcement teams.
• Blackpool Council’s wholly owned company ENVECO who may carry out collections on our behalf.
• Other council services where it is necessary to ensure you are receiving services to help you.
• Other organisations if we are required to do so by law or ordered to do so by a court.

Why do we collect your information?

Blackpool Council will only use the personal details that you have provided to maintain legal records in relation to this service or an alleged offence. We may contact you either by letter, telephone, or email for matters concerning environmental enforcement or other related environmental issues. We need this information to ensure we are able to correctly identify and pursue suspected offenders, adhere to current statutory requirements, correctly process evidence and issue the relevant statutory notices.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• It is necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The relevant statutes that underpin the processing are:

• The Environmental Protection Act 1990, the Control of Pollution Act 1989 and the Anti-Social Behaviour Crime and Policing Act 2014.

What types of information do we collect?

We will collect your name, address, date of birth, contact phone number and/or email. If you are the owner of a vehicle we may ask for the registered keeper details and ownership history. Your information will be used to ensure that letters and notices are correctly issued and to enable further investigation work to be conducted where appropriate. Body-worn cameras will be used to collect visual and audio data for evidential and security purposes.

Who do we share your information with?

It should be noted that the data you have provided to Blackpool Council’s streetscene department may need to be shared with third party organisations; namely Lancashire Police, in cases where we perceive there to be a significant risk of harm. We will also share your information with others if we are required to do so by law or ordered to do so by a court.

The council uses an internal department for the provision of legal representation in the event of a case being heard by a magistrate’s or crown court.

We do not transfer your information to a third country (that is a country outside of the EEA).

Who is responsible for your data?

Blackpool Council and the Ministry of Housing, Communities and Local Government will act as joint data controllers for your data.

Why do we collect your information?

This activity is being overseen by the communications and regeneration directorate within Blackpool Council.

Your information is collected solely based on the information requirements required as set out in the Ministry for Housing, Communities and Local Government (MHCLG) UK Community Renewal Fund Application Form.

The information you provide within the form is based upon your decision to make a submission. Your application form will then be appraised and then scored against established criteria. Should your application not score high enough to be included in Blackpool Council’s final bid submission (by 18 June 2021) your details will not be required to be kept for longer than 1 year from close of application in case of challenge or a request from MHCLG.

Should your application be included in the Blackpool Council bid submission, your details will be passed within, to MHCLG in line with their data protection policy highlighted in the bidding document. You will be made aware of this and The bid success or otherwise.

If the project is unsuccessful your data will be kept for only 1 year from close of applications.
If the project is successful, at this point (anticipated decision late July 2021) further details will be provided to you with regards to timescales for holding of personal information which will be in line with the requirements of the MHCLG grant fund.

All completed project application forms and overarching Blackpool Council bid submission will be retained on a secure council internal drive with access limited to relevant departments only including Growth and Prosperity, Finance and Internal Audit.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• You have given us clear consent.

What types of information do we collect?

The information is only that set out in the official MHCLG application form and includes:

• Contact name and position
• Postal address, Email address, web address
• Type of organisation/company or charity registration number
• Senior responsible officer contact name.

Who do we share your information with?

Any successful project applications included in the master Blackpool Council bid will be shared with and submitted to MHCLG.If the bid is not successful the council will not share your information with anyone outside of the relevant council departments.We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

Environmental protection collect your personal data as part of investigations into civil/criminal matters. The data is normally provided by the complainant for the complaints to be progressed.

If more data is required we apply to internal/external systems requesting the data and justifying the reason for the data i.e. Council Tax/Land Registrt for details for the alleged perpetrator to be contacted etc.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

a) the council has to comply with a legal obligation.

What types of information do we collect?

• Name
• Address
• Contact details
• Email address
• Family members

Who do we share your information with?

The information is shared with colleagues across public protection if deemed necessary and also multiagency teams, such as police and fire as we have an agreement in place for data to be shared as part of civil/criminal investigations.

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

The information provided by you is collected purely for the purposes of sending you emails about events, and services provided by Blackpool Council and its partners.

Your interests may also be used to target the content of these emails.

We collect this information to enable us to provide you with the requested service.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• You have given us clear consent.

What types of information do we collect?

When you submit a form, we will collect your name, email address and information about interests (which is optional).For the purpose of additional bags and contaminated bins we will collect your name, address, contact number, reason for request and other circumstances. For the purpose of missed collections we will collect your name, address, contact number and collection type.

For the purpose of assisted collection we will collect your name, address, contact number, GP surgery, date of birth and information relating to your disability.

Who do we share your information with?

We will share your address with Enveco NW Environment Services for the purpose of waste collection.

Why do we collect your information?

Your information will be used to provide you with information and responses to the matters you have raised with us. We will maintain statistical records of how many people have used this service but we will anonymise your information when we create the statistics.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• It’s necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

What types of information do we collect?

When you submit a hate crime/incident report to Blackpool Council, as well as a description of the matter, we will ask you for a contact name and preferred means to contact you.

Who do we share your information with?

Your information will be used by the council staff to resolve your matter, if we can. To do this, we may need to share your information with agencies such as the police, housing landlords to help achieve a resolution. We will ask your permission (included in the form) for this, unless we have an overriding legal obligation to share it with the police, because we believe if provides evidence a crime has or could occur.

We do not use the information you have provided for an automated decision-making or profiling.

Why do we collect your information? 

Blackpool Council, as the highway authority, have a statutory duty to secure the safe and efficient movement of both pedestrian and vehicular traffic and to manage our roads to ensure minimal disruption.

The Blackpool Council traffic management team have the authority as the Highway Agency to change the usage of roads under our control.

We use this information to:

• Evaluate proposed highway schemes and Traffic Regulation Orders
• Assist in enforcement of contraventions of highway related legislation
• Respond to your enquiries
• Process applications and requests
• Help us to develop and improve our services

Before restrictions or traffic measures can be introduced Blackpool Council has to publish a notice of proposals. As this could affect a number of households we use informal consultations to gauge the response to future schemes.

What is our lawful basis? 

The lawful basis for Blackpool Council to collect and use your personal information is because:

• The council has to comply with a public task.

We process personal data because it is necessary to carry out a public task under the following legislation:

• Highways Act 1980
• Road Traffic Regulation Act 1984
• Traffic Management Act 2004

What types of information do we collect?

We will collect the following:

• Name
• Full property address
• Contact number
• Email address

Who do we share your information with? 

The information you supply may include your name, address and email address and may be collected when you request a service from the council, submit an email or feedback, or make or receive electronic payments. We will not collect personal information without your knowledge.

All comments with regards to public consultations will be treated anonymously. Your information will only be shared with other members of the Highways Team if further information / clarification of your comments is required.

This information will be used by Blackpool Council for a known purpose and will not be passed to outside organisations, agencies or individuals without your knowledge. But, you should note that specific information would be released if required by law.

How long do we keep your information for? 

Information is not kept for longer than necessary, as per our retention schedule. 

Why do we collect your information? 

Housing enforcement provides services to assist tenants with disrepair in private rented dwellings. We need to collect personal data of tenants if we need to refer to internal council departments such as housing options and social care services in order to assist our investigations and progress your complaints.

We also require personal data of landlords to enable us to issue enforcement notices and undertake prosecution cases.

What is our lawful basis? 

The lawful basis for the council to collect and use your personal information is because:

• its necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The relevant statutes that underpins the processing are;

• Housing Act 2004 
• Housing & Planning Act 2016

We also use these additional conditions to process your special category personal information:

• Public interest: the processing is necessary for reasons of substantial public interest 

What types of information do we collect? 

Your information will be used to ensure that letters and notices are correctly issued and to enable further investigation work to be conducted where appropriate. Body-worn cameras will be used to collect visual and audio data for evidential and security purposes.

Tenants

• Name
• Contact details
• Address
• Nature of disrepair
• Complaint
• Vulnerabilities
• Family household
• Benefit information, income

As part of the investigation process both internal council departments and external organisations are contacted and information is gathered from a variety of sources.

Landlords

The team will collect portfolio of properties, who the agents/management company is.

• Contact details of the landlord
• Fit and proper checks including conviction data
• Land Registry information gathering

Who do we share your information with? 

We use a range of organisations to help deliver our services to you. Sometimes we have a legal duty to provide your personal information to other organisations, for example the court service or HMRC.

• Local government departments including those in other councils:
  • Housing
  • Customer services
  • Revenue and benefits
  • Planning services
  • Regulatory services
  • Legal services
  • Adult social care
  • Children’s social care
  • Safeguarding
  • Financial services
• Elected members
• Education roviders
• Central and regional government departments
• Healthcare providers such as GP, community mental health teams, CCG, NHS
• The police and criminal justice system including probation
• Benefits agency: Department of Work and Pensions
• HM Customs and Revenue
• Immigration services
• Housing associations
• Lancashire Fire and Rescue Service
• Contracted service providers
• External legal providers – where there is a lawful basis to do so

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

The Household Waste Recycling Centre offers a permit service for Blackpool residents to allow them to bring inert waste, rubble and plasterboard into the household waste recycling centre.

We collect this information to allow us to carry out checks to ensure the permit is issued in accordance with the terms and conditions of the permit application process.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

a) you have given us clear consent.

b) the council has to comply with a legal obligation.

The permit requires purchasing and as such, customers have to opt-in to receive one.

The Environmental Permit at the HWRC is governed by Section 33 of the Environmental Protection Act as well as the Environmental Permitting Regulations and requires the council to have controls over the waste we accept at the site.

Additionally, enforcement action is taken if customers abuse the permit, for example, by bringing commercial waste onto site under the guise of a domestic customer issued permit.

What types of information do we collect?

When you submit an application we will collect your name, address, telephone number and vehicle registration mark.

We will retain your details for a period of 12 months following expiry of the permit.

Who do we share your information with?

We will share you information with colleagues across environmental enforcement if deemed necessary as part of civil/criminal investigations.

We will also share your information with others if we are required to do so by law or ordered to do so by a court.

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information? 

To collect information on the location of bird keepers. This is help us to share information and guidance on future cases of avian influenza in a targeted and timely manner. This protecting the health of the birds and the health of the keeper. 

What is our lawful basis? 

The lawful basis for the council to collect and use your personal information is because:

You have given us clear consent, as the data submitted is voluntary.

What types of information do we collect? 

We will collect your:

• Name
• Address
• Phone number
• Email

Who do we share your information with? 

Information will only be shared internally within the Blackpool Council teams who are responsible for the control and management of avian influenza. 

Why do we collect your information?

When the council deals with the disposal of open space land proposals it is a legal requirement to seek representations and/or objections to it – this will include processing a limited amount of personal data.

The information provided will be used to provide an executive report however all personal details will be removed prior to any publication.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• its necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The relevant statute that underpins the processing is:

• Local Government Act 1972

What types of information do we collect?

For your submission (provided by you), regarding open space proposals we will collect your comments and your name and contact detilals.

Who do we share your information with?

We will not share any of your personal data outside of the council. All the submissions are fully anonymised prior to the publication of the report. The report will be published on the internet fully anonymised with only your comments appended to it.

Why do we collect your information?

We collect your data to enable us to securely and safely transport you to your chosen destination.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• It’s necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

What types of information do we collect?

We will collect your name, address, phone number, date of birth, next of kin details, physical capability and NOW card (bus pass) details.

Who do we share your information with?

Your information will be shared with Integrated transport office staff and drivers, social workers (if applicable) and taxi companies (where applicable).

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

We will collect your name and address, contact phone number and/or email. If you are the owner of the dog we may ask for the dog’s microchip details and any veterinary history. Your information will be used to provide you with the dog warden/stray dog kennelling service.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• It’s necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

What types of information do we collect?

We will collect your name and address, contact phone number and/or email. If you are the owner of the dog we may ask for the dog’s microchip details and any veterinary history.

Who do we share your information with?

It should be noted that the data you have provided to the council/kennel provider ‘Poulton Pets’ (Trading as ‘Sundown Kennels’)’ may need to be shared with third party organisations; namely the regulatory and statutory bodies, RSPCA, animal welfare groups and enforcement agencies. We will also share your information with others if we are required to do so by law or ordered to do so by a court.

The council uses a third party contractor for the provision of kennel facilities, ‘Poulton Pets, (Trading as ‘Sundown Kennels’) to care for straying dogs. Your personal data taken on behalf of the council by ‘the kennels’ will be passed to the council and may be shared with the agencies above. The kennels do retain this data.

Why do we collect your information? 

The licensing team are responsible for the processing of applications and payments for all aspects of taxi licencing. They are also responsible for ensuring holders of these licences remain compliant with the relevant legislation, byelaws, licence conditions and policies.

The purpose of this licensing is to safeguard the fare paying, travelling public by ensuring that vehicles are safe, reliable and comfortable, operators are efficient and that drivers are considered ‘fit and proper’.

To enable us to process applications and payments and ensure continued compliance with licences we collect, store and process personal and sensitive information about individuals and businesses.

To enable us to accept and investigate complaints or enquiries in relation to the above licences we will also collect, store and process personal information about individuals and businesses.

This information enables us to carry out the specific functions that we are responsible for in line with legislation.

The processing of licensing applications

• The processing of payments in relation to licensing functions
• To investigate relevant complaints or enquiries
• To carry out pro-active enforcement activities to ensure compliance
• To allow us to communicate and provide relevant information in relation to licensing changes
• For the prevention and/or detection of fraud and / or crime
• To keep a public register in relation to the licences which we have issued

What is our lawful basis? 

The lawful basis for the council to collect and use your personal information is because:

• its necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The relevant statutes that underpins the processing is:

• Local Government (Miscellaneous Provisions) Act 1976
• Town Police Clauses Act 1847
• The Air Quality (Taxi * Private Hire Vehicles Database) (England & Wales) Regulations 2019

What types of information do we collect? 

Personal contact details, such as:

• Names (including previous names)
• Title
• Addresses
• Telephone numbers
• Personal email address
• Personal demographics including date of birth, gender
• Other contact details, such as names, addresses, telephone numbers and personal email addresses
• Other information, such as national insurance number, nationality, evidence of entitlement to work in the UK, payment information, driving licence number.

Special Categories of data will include:

• Offences (including alleged offences), criminal proceedings / investigations, outcomes and sentences
• Medical Information (to comply with the DVLA Group 2 medical standards)

Who do we share your information with? 

• Internal council departments such as planning and public protection
• Regulation committee
• Other local authorities
• Disclosure and Barring Service (DBS)
• Police
• DVLA
• Department for Work and Pensions
• HM Revenue and Customs
• Home Office
• Insurance companies
• NR3 Database - see below for further details

From 1 October 2021 this authority will begin using the National Register of Refusals and Revocations (NR3). Where an existing license is revoked, or an application for renewal or a new license is refused, this will be recorded on NR3. Historic information on refusals and revocations of licenses will be added to the register. Historic data will not go back beyond the previous retention period of ten years. As part of this process, details of any previous license revocation and/or refusal will be added to the register and retained for 25 years.

The council as a licensing authority is also required by law to share licence holder data with Defra so that Defra can create a database to support the operation of charging clean air zones by local authorities or other air quality plans.

Why do we collect your information? 

As a local authority we receive data from the UK Health Security Agency (UKHSA) to enable us to recognise trends and risks of Covid-19, it also allows us to monitor and manage outbreaks of Covid-19.  

What is our lawful basis? 

The processing of data received by us will be carried out in accordance with the Data Protection Act 2018, GDPR and any associated codes of practice issued by the ICO. More particularly, the legal bases for any processing are:

• Article 6 (1)(e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
• Article 9(2)(i) processing is necessary for reasons of public interest in the area of public health, such as protecting against serious cross-border threats to health or ensuring high standards of quality and safety of health care and of medicinal products or medical devices, on the basis of Union or Member State law which provides for suitable and specific measures to safeguard the rights and freedoms of the data subject, in particular professional secrecy.

Regulation 3(1)(b) and 3(1(d)(i) of the Health Service (Control of Patient Information) Regulations 2002 underpins the above.

What types of information do we collect? 

The local authority receives the following in relation to positive cases: episode number, age, sex, home post code, test result, test date, details of symptoms and whether a case is linked to a care home. 

Who do we share your information with? 

The Lancashire Resilience Forum obtain the data from source to conduct pan-Lancashire analysis and the local authority do not share any data directly with other organisations.

How long will we keep your data? 

As it is not yet clear how long the local authority will be required to conduct the above purposes the data will be retained for a minimum of one year. 

Why do we collect your information? 

Blackpool has been successful in applying to the National Institute for Health and Care Research (NIHR) for funding for a new research project called Health Determinates Research Collaboration(HDRC).

Lots of words to basically describe that the project will work alongside the community and Blackpool Council staff to learn more about how we can change things so more people can live happier and healthier lives, especially those going through tough times. This is also known as health equity.

We know that we need the community to be partners with us and to do this, we will need to collect your personal data, for example your name, your address and contact details, in order to contact people who are interested in the HDRC project and would like to be kept up to date of any updates/events and how to get involved in the work generally.

What is our lawful basis? 

There are laws to protect your personal data. Blackpool Council takes its responsibilities seriously and want you to know the parts of the law that allows us to collect your data. These are outlined below.

The lawful basis for the council to collect and use your personal information is because:

• Article 6(a) - Consent

This means we can only collect your personal data if we have your consent to do so.

All communication will be in line with the:

• Privacy & Electronic Communications Regulations (PECR) 2003

This protects your privacy and keeps your data safe.

We require your consent to allow us to keep your information and send you these emails. You can withdraw this consent at any time by unsubscribing or by contacting: communications.team@blackpool.gov.uk

What types of information do we collect? 

When you complete a consent form, we will collect your name and email address. The information provided by you is collected purely for the purposes of sending you emails about events, and services provided by Blackpool Council and its partners. We will store this securely and never share it with other organisations without your permission.

Who do we share your information with? 

Blackpool Council and Lancaster University staff working/involved with the HDRC project.

We will not share your personal information with anyone unless we advise you before-hand and receive your consent.

Who is responsible for your data?  

NHS Digital 

Why do we collect your information? 

The National Child Measurement Programme (NCMP) is a nationally mandated public health programme. It provides the data for the child excess weight indicators in the Public Health Outcomes Framework, and is part of the government’s approach to tackling child obesity.

The NCMP measures the height and weight of children in Reception class (aged 4 to 5), and Year 6 (aged 10 to 11), to assess overweight and obesity levels in children within primary schools across the UK.

More specifically the data will be used to:

• Inform local planning and delivery of services for children
• Gather population-level data to allow analysis of trends in growth patterns and obesity
• Increase public and professional understanding of weight issues in children and
• Be a vehicle for engaging with children and families about healthy lifestyles and weight issues

What is our lawful basis? 

The processing of data received by us will be carried out in accordance with the Data Protection Act 2018 and the UK GDPR.

More particularly, the legal bases for any processing are:

• Article 6 (1)(e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
• Article 9(2)(i) processing is necessary for reasons of public interest in the area of public health, such as protecting against serious cross-border threats to health or ensuring high standards of quality and safety of health care and of medicinal products or medical devices, on the basis of union or member state law which provides for suitable and specific measures to safeguard the rights and freedoms of the data subject, in particular professional secrecy.

The statutory authority for processing NCMP data is provided by:

• The Local Authorities (Public Health Functions and Entry to Premises by Local Healthwatch Representatives) Regulations 2013; and
• The Local Authority (Public Health, Health and Wellbeing Boards and Health Scrutiny) Regulations 2013.

What types of information do we collect? 

The information processed will include:

• A child’s height and weight measurements which we link with child health data
• Name
• Date of birth
• Gender
• Home address and postcode
• NHS Number
• Ethnicity

Who do we share your information with? 

The information is provided by and shared with NHS Digital who use the data to produce national statistics records showing trends at the national level, differences between groups of pupils and the latest local authority level data.  

Who is responsible for your data?  

The data controller determines what personal data is collected for the specified purpose and how the data is processed. This will ordinarily be Blackpool Council. 

Why do we collect your information? 

Blackpool Council are working in partnership with UK Health Security Agency (UKHSA) on exploring enhanced epidemiology in an attempt to understand local authority cases better. Specifically - national enhanced communicable disease surveillance in Blackpool.

Objectives:

• To detect clusters and outbreaks of communicable disease through the national surveillance of cases in residents in England and Wales
• To identify sources of infection so that control measures can be applied to prevent further cases
• To disseminate communicable disease surveillance to all those who need to know

What is our lawful basis? 

The processing of data received by us will be carried out in accordance with the Data Protection Act 2018, UK GDPR and any associated codes of practice issued by the Information Commissioners Office (ICO).

More particularly, the legal bases for any processing are:

• Article 6 (1)(e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
• Article 9(2)(i) processing is necessary for reasons of public interest in the area of public health, such as protecting against serious cross-border threats to health or ensuring high standards of quality and safety of health care and of medicinal products or medical devices, on the basis of Union or Member State law which provides for suitable and specific measures to safeguard the rights and freedoms of the data subject, in particular professional secrecy

Regulation 3(1)(b) and 3(1(d)(i) of the Health Service (Control of Patient Information) Regulations 2002 underpins the above.

What types of information do we collect? 

Patient details

• Respondent forename
• Respondent surname,
• Respondent date of birth
• Respondents age
• Respondents gender
• If known, what is your NHS number
• Respondents preferred contact number
• Home address and postcode.

Occupational details

• Clinical history
• Blackpool resident information
• Blackpool visitor information

Who is responsible for your data?  

Blackpool Council are the lead organisation for Changing Futures Fylde Coast and therefore act as data controller. The partner organisations will remain the data controller for the information they provide to the programme.  

Why do we collect your information? 

We obtain your personal information for the following purpose(s):

To deliver improvements at the individual service and system level:

• To stabilise and then improve the life situation of adults who face multiple disadvantages to transform local services to provide a person-centred approach and to reduce crisis demand
• To test a different approach to funding, accountability and engagement between local commissioners and services and between central government and local areas

This programme will underpin future work to support people facing multiple disadvantage

What is our lawful basis? 

Information will be shared between the partner organisations and the Changing Futures Programme for the purposes of enhanced support provision and direct care under the following;

GDPR, Article 6(1)(e) Public task and Article 9(2)(h) Preventative and Occupational Medicine, DPA2018 Schedule 1, Part 1 Special category data and criminal conviction data, paragraph 2 (Health and Social Care Purposes), DPA2018 Schedule 1, Part 3 paragraph 30 (Protecting individuals vital interests)

Changing Futures will also act as a data processor on behalf of DLUHC to provide baseline and continuing evaluation data directly to the Researchers appointed by DLUHC.

DLUHC, as an emanation of the crown, has ordinary common law powers to do whatever a natural person may do (subject to overarching legal constraints), in contrast with bodies which have powers conferred on them by statute and no powers under the common law and can share and process data for the purposes of research so long as that sharing is not otherwise prohibited by law and is in compliance with the data protection legislation, Human Rights Act 1998 and the common law duty of confidentiality.

DLUHC will rely on the following lawful bases to process the personal data provided by the programme and individuals themselves.

Article 6(1)(e) UK GDPR - the processing is necessary for DLUHC to perform a task in the public interest or in the exercise of official authority, in particular to support households that are homeless or at risk of being homeless through furthering our understanding of repeat homelessness, the success of prevention activities, the outcomes of those in receipt of homelessness services, and the causes and factors associated with homelessness. In order to rely on Article 6(1)(e), Article 6(3) requires there to be a separate legal basis laid down in law to justify the processing. DLUHC is relying on its common law powers to justify this processing.

Article 9(2)(g) UK GDPR – the processing is necessary for reasons of substantial public interest. DLUHC will rely on meeting the condition in schedule 1, part 2, paragraph 6 of the DPA 2018 to process special category personal data in accordance with section 10(3) of the DPA 2018.

The conditions in Article 10 of the UK GDPR and section 10(5) of the DPA 2018 will also be met to process criminal offence data since processing is authorised under section 10(5) and schedule 1, part 2, paragraph 6 of the DPA 2018.

What types of information do we collect? 

• Name
• Ethnicity
• Nationality ethnicity
• Religious belief
• Alias
• Date of birth
• Age
• Sexual orientation
• NHS number
• Assigned gender at birth
• CFL UNR Number
• Full postal address (Or if no fixed address hangouts)
• GP
• Multiple disadvantage characteristic being experienced
• Relevant issues
• Any known risks
• Referral source
• Consent to referral status
• Current support provision obtained from programme partners

Who do we share your information with? 

We will share personal information about you with the following types of organisations:

Department for Levelling Up, Housing and Communities (DLUHC) – for the purposes of research and evaluation.

We will also obtain or receive information from the following organisations to support the provision of direct care and/or enhanced support:

• Lancashire County Council
• Empowerment
• Citizens Advice Blackpool
• Lancashire and South Cumbria NHS Foundation Trust
• Delphi Medical
• Change Grow Live
• Fylde Council
• Wyre Council
• Fylde Coast Women’s Aid
• NHS Fylde and Wyre
• NHS Blackpool CCG
• Lancashire Constabulary
• Blackpool Teaching Hospital NHS Foundation Trust
• Fylde Coast Medical Services

We do not transfer your information to a third country (that is a country outside of the EEA).

Who is responsible for your data? 

Blackpool Council is the data controller for the personal information you have provided. Blackpool Council’s data protection officer can be contacted by email at: dataprotectionofficer@blackpool.gov.uk

Why do we collect your information?

This scheme will support Ukrainian people with housing, education, health and integration into the community. As well as supporting the people who volunteer to sponsor Ukrainian people and their families (these people are known as sponsors).

It should be noted that during this scheme we may need to quickly change the way we are working to continue to provide support and that government guidance may also change at short notice.

We will use the information you provide to:

• Facilitate the Homes for Ukraine sponsorship scheme within Blackpool
• Undertake assessments to establish what support we can put in place for you and your family, as well as assessing the sponsor household
• Keep a record of the support that we will be providing to you
• Undertake regular reviews and support visits to establish whether the programme is working for you and sponsors, or whether we need to change anything to help you. We may ask our partner organisations to carry out reviews and support visits on our behalf.

This will include:

• Developing post arrival support plans involving organisations such as health and support services

What is our lawful basis?

We are using the following lawful basis under UK GDPR to process personal data:

• Article 6(1)(e) of the UK GDPR – processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority

We may also process special categories of personal data which may include information about political beliefs, health, sexual orientation, religious beliefs, and biometrics. Where we do so our Article 9 lawful basis is:

• (b) Employment, social security and social protection (if authorised by law)

What types of information do we collect?

To enable the council to co-ordinate and deliver appropriate and suitable housing and accommodation offers provided by vetted sponsors, to visa-cleared applicants to the scheme fleeing the conflict in Ukraine, we will process the following information.

Name, address, telephone number, email address, date of birth, visa/passport information, family members information, including any children, disability and health information, ethnicity, Information relating to any safeguarding concerns, Information in relation to any support being provided and/or requested, religion.

We receive most of this information from you, but we may also get some of this data from:
The Home Office (central government), Department for Levelling Up, Housing and Communities (central government), Other central government agencies, Disclosure and Barring Service providers.

Who do we share your information with?

We may need to share your information with:

• The Home Office
• The Department for Levelling Up
• Housing and Communities
• Other council services
• Other local authorities
• Other central government agencies
• Partner agencies who we have asked to provide support to you on our behalf
• Charities and other voluntary organisations who may be able to provide services to you

We do not transfer your information to a third country (that is a country outside of the EEA).

How long will we keep your data for?

Your personal information will be securely deleted and destroyed within three years from the closure of the Homes for Ukraine sponsorship scheme, unless the Department for Levelling Up Housing and Communities and/or the Home Office identifies that information should be securely retained for a longer period.

Хто несе відповідальність за ваші персональні дані?

Рада Блекпула є контролером персональних даних, які ви надали.

З уповноваженим із захисту даних Ради Блекпула можна зв’язатися електронною поштою: dataprotectionofficer@blackpool.gov.uk

Чому ми збираємо ваші дані?

Ця схема підтримає українців житлом, освітою, здоров’ям та інтеграцією в громаду. А також надасть підтримку людям, які добровільно спонсорують українців та їхні родини (таких людей називають спонсорами).

Слід зазначити, що під час цієї схеми нам може знадобитися швидко змінити те, як ми працюємо, щоб продовжувати надавати підтримку, а також установи від уряду також можуть змінитися у короткий термін.

Ми використовуватимемо надану вами інформацію для:

• Сприяння спонсорській програмі Homes for Ukraine («Домівки для України») у ​​Блекпулі
• Проведення оцінки, щоб визначити, яку підтримку ми можемо надати вам і вашій родині, а також оцінки домогосподарства спонсора
• Ведення обліку всього, що пов’язано із тією підтримкою, яку ми надамо вам
• Здійснювання регулярних перевірок та відвідування служб підтримки, щоб визначити, чи працює програма для вас і спонсорів, чи нам потрібно щось змінити, щоб допомогти вам. Ми можемо попросити наші партнерські організації провести перевірки та візити від нашого імені.

Це включатиме:

• Розробку планів підтримки після прибуття із залученням таких організацій, як служби охорони здоров’я та допоміжних служб

Яка наша правова база?

Для обробки персональних даних ми використовуємо наступну правову основу відповідно до Загального регламенту захисту даних Великобританії (GDPR):

• Стаття 6(1)(e) GDPR Великобританії – обробка необхідна для виконання завдання, яке виконується в суспільних інтересах або під час виконання офіційних повноважень

Ми також можемо обробляти спеціальні категорії персональних даних, які можуть включати інформацію про політичні переконання, здоров’я, сексуальну орієнтацію, релігійні переконання та біометричні дані. Там, де ми це робимо, стаття 9 є нашою правовою базою:

• Працевлаштування, соціальне забезпечення та соціальний захист (якщо це передбачено законом)

Які типи інформації ми збираємо?

Щоб Рада могла координувати та надавати належне та відповідне житло та пропозиції житла, надані перевіреними спонсорами, заявникам, які отримали дозвіл на візу та тікали від конфлікту в Україні, ми оброблятимемо наступну інформацію.

Ім’я, адреса, номер телефону, адреса електронної пошти, дата народження, інформація про візу/паспорт, інформація про членів сім’ї, включно з дітьми, інформація про інвалідність та стан здоров’я, етнічна приналежність, інформація, що стосується будь-яких питань безпеки, інформація щодо будь-якої підтримки, що надається, та /або потребується, релігія.

Ми отримуємо більшу частину цієї інформації від вас, але ми також можемо отримати деякі з цих даних від:

Міністерства внутрішніх справ (центральний уряд), Департаменту підвищення кваліфікації, житлово-комунального господарства (центральний уряд), інших центральних урядових установ, постачальників послуг із розкриття інформації.

З ким ми ділимося вашими даними?

Нам може знадобитися поділитися вашою інформацією з:

Міністерством внутрішніх справ, Департаментом підвищення кваліфікації, установами з надання житлово-комунальних послуг, іншими службами Ради, іншими місцевими органами влади, іншими центральними урядовими установами, партнерськими установами, яких ми попросили надати вам підтримку від нашого імені, благодійними організаціями та іншими добровільними організаціями, які можуть бути в змозі надати вам послуги.

Ми не передаємо вашу інформацію в третю країну (тобто країну за межами ЄЕЗ).

Як довго ми зберігатимемо ваші дані?

Вашу особисту інформацію буде безпечно видалено та знищено протягом трьох років після закриття схеми спонсорства Homes for Ukraine, якщо тільки Департамент з питань покращення житлово-комунального господарства та/або Міністерство внутрішніх справ не визначить, що інформацію потрібно надійно зберігати протягом довшого періоду.

Ваші права

Ви маєте ряд прав, пов’язаних з обробкою ваших особистих даних, включаючи право на доступ до інформації, яку ми зберігаємо про вас, право на видалення (право бути забутим) і право на виправлення неточних даних.

Зверніться за інформацією про ці права до спеціаліста із захисту даних Ради Блекпула або відвідайте сайт www.blackpool.gov.uk

Why do we collect your information?

We collect your personal information as you have approached Blackpool Council's Housing Options Service because you have a housing problem or need help in finding accommodation.

Any help we can give you and the assessment of any application for housing or homelessness assistance may involve requesting information from other individuals, agencies statutory and non-statutory bodies or providing information about you to individuals, agencies statutory and non-statutory bodies.

The purpose of processing your information will be for one or more of the following reasons:

1. To help you to resolve your housing problems
2. To help you to solve any problem which may mean you are at risk or may become at risk of becoming homeless
3. To help you find accommodation with private rented landlords or temporary/emergency accommodation providers
4. To help resolve any problems that may occur during your tenancy with a private landlord
5. To assess any application for housing including your eligibility for social housing and your housing needs. (see separate Privacy Notice)To assess any homelessness application as required under Part 7 by the Housing Act 1996 (including your health, financial and employment needs)

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• It is necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The relevant statute that underpins the processing is.

• The Housing Act 1996 (As Amended)

In addition, in some instances you have given us your clear consent to process your data.
The conditions which allow us to process your special category data are:

• Statutory and government purposes (Part 2, S.6) and consent

What types of information do we collect?

Name, address, date of birth, contact details, next of kin, GP information and medication, details of any health or mental health conditions and the effects of these conditions, financial information including benefits or employments details, criminal convictions and incidents of anti-social behaviour, details of support services you work with (including worker details for: probation, Horizons or drug and alcohol services, mental health services, DWP Job Coach, domestic violence teams, GP or NHS), landlord details, if you have ever been homeless or rough slept before, whether you are a care leaver, pregnancy details, details of anyone in your household.

Who do we share your information with?

In order to provide you with a service we may need to contact and/or share information with the following:

• Other council departments; which may include but are not limited to: Housing Benefit, Council Tax, Private Sector Housing, Social Services, and Environmental Health and Discretionary Support Teams. There may be a number of council services and other organisations that may need to be contacted to help you find accommodation or if there is a problem to keep any accommodation that you move into.
• Prospective landlords including the landlord for any property that you wish to live in or do live in
• Emergency accommodation providers including Night Shelters, Temporary Bed Units or hostels
• Support providers including drug and alcohol services
• Health Services
• Education
• Police and probation services
• Relevant government departments (see separate Privacy Notice from MHCLG)

How long will we keep your information?

We will keep your information securely for 6 years from the date that you first contact us. More information on retention can be found on our website.

Why do we collect your information?

The objectives of the supported housing Improvement programme are to support local authorities to directly target local quality and value for money issues in their area. It is intended that through this funding, local authorities will be able to:

• Drive up standards of accommodation and support
• Improve value for money of supported housing
• Implement improved management of supported housing
• Improve knowledge of local supply and demand
• Intervene in Housing Benefit applications relating to new provision, where it is unsuitable, does not meet local need or does not meet local authorities’ expected standards
• Support neighbourhoods and communities affected by the symptoms of poor-quality provision

Collecting your feedback in this way will contribute to achieving these improved outcomes for our supported housing service.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:   

• it’s necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law.

The relevant statutes that underpin the processing are:

• Care Act 2014
• Health & Social Care Act 2012
• Local Government & public involvement in Health Act 2007
• Homelessness Reduction Act
• Housing Act Part 7
• Supported Housing - National Statement of Expectations 

What types of information do we collect?

• Name
• Contact details such as telephone number
• Status of complainant ie: tenant, ex tenant, relative or friend of tenant, professional, neighbour etc
• The concern about supported accommodation

Who do we share your information with?

All information received via the online form and any details on any follow up required will be held securely on Blackpool Council systems and will only be processed for the purposes outlined above.

If we need to share the details of specific feedback with a third party we will ensure your details remain anonymous unless we have your consent to do so.

Anonymised data will be shared with the following internal council departments;
Housing Options, planning enforcement, housing enforcement and Housing Benefits whom are all members of the Blackpool Council’s Supported Housing Improvement Working group.

Anonymised data will also be shared with central government ie The Department for Levelling Up, Housing and Communities (DLUHC) for statistical and evaluation purposes.

Why do we collect your information?

When you complete an accident form we will require your name and address, contact phone number and/or email (if you choose to provide this), location of the accident and nature of any injuries or damage. This information will be used to investigate and record the accident details on the council’s internal system and if applicable, forwarded to the HSE under RIDDOR.

We are allowed to ask for your information as the council has a statutory duty to investigate and record all accidents.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

a) the council has to comply with a legal obligation.

The relevant statute that underpins the processing is Health and Safety at Work Act 1974 and Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR) requirements.

What types of information do we collect?

Name and address, contact phone number and/or email (if you choose to provide this), location of the accident and nature of any injuries or damage

Who do we share your information with?

We may share your information with our own legal services or if required the HSE.

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

This information is collected purely for the purposes of evidencing your participation with our service and to maintain statistical records of how many clients access the service.

We will use your data to match candidates to the most suitable work placement or temporary positions and to record those that you start and complete.

This information will be collated monthly for all clients to detail progress against our key performance indicators.

What is our lawful basis?

The lawful basis for the Council to collect and use your personal information is because:

• You have given us clear consent.

What types of information do we collect?

In order to register with Chance2Shine Work Placements or Chance2Shine Recruitment Agency you will need to provide your full name, organisation name, address, contact details and job descriptions for the vacancies you need filling.

This information is collected by completing an engagement/contract form. You will need to sign to give your consent for us to hold this information. You can withdraw this consent at any time and details on how to do this is published on our website.

Who do we share your information with?

We will share your information within the Positive Steps Service to provide the employment support you require.

Your information will be kept in paper format which will be kept securely and on an electronic database called OnDemand+.

The electronic system is supplied by Erecruit, under contract to Blackpool Council, and they will have access to your data in order to support our use of their system. We will share your information with others if we are required to do so by law.

Why do we collect your information?

Blackpool Council is unitary authority and is therefore responsible for the delivery of adult social care functions including the provision of care homes in the borough. The council has a duty to protect the health of residents of these homes by minimising the risk of Covid-19 and flu.

The Health and Social Care Act 2008 (Regulated Activities) (Amendment) (Coronavirus) Regulations 2021, which was amended in July 2021, requires the responsible body to ensure that all Care Quality Commission (CQC) registered care home employees should be fully vaccinated or be clinically exempt. As well as care home staff this will include support staff, who for work purposes are required to visit the care home setting in person, such as social workers, H&S, property services, finance, food safety etc. The council must therefore collect and process relevant vaccine data in relation to employees within scope.

What is our lawful basis?

The GDPR Article 6 lawful basis for the council to collect and process your Covid-19 vaccination status is because:

• It has to comply with a legal obligation

The relevant statute that underpins the processing is the Health and Social Care Act 2008 (Regulated Activities) (Amendment) (Coronavirus) Regulations 2021.

The GDPR Article 6 lawful basis for the council to collect and process your flu vaccination status is because:

• It is necessary for the council to perform a task in the public interest or whilst conducting its official functions, and the task or function has a clear basis in law

The GDPR Article 9 for the council to collect and process your personal data is:

• It is necessary for the purposes of the provision of health or social care or treatment.

What types of information do we collect?

Data collected consists of:

• Covid-19 and flu vaccination status
• Employee
• Employee number
• Dates
• Type of vaccine and booster information

Who do we share your information with?

The data will not be shared externally, unless the council is legally required to do so.

We do not transfer your information to a third country (that is a country outside of the EEA).

How long will we keep your data for?

Your data will be kept for the same duration as your employment file. For further information on retention, please see the council’s corporate retention schedule.

Why do we collect your information?

We collect your information for the purpose of you attending one of our training courses.

Information is given freely by yourself when applying for a place on a training course and is only used for training administration purposes.

What is our lawful basis?

Blackpool Council are allowed to ask for this information as part of a contractual arrangement to provide training – GDPR Article 6(1)(b), processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.

What types of information do we collect?

You will be asked to provide your name and contact details. We will also keep a record of the training that you attended, the date of your attendance and whether you ‘passed’ or ‘failed’ (if applicable).

Who do we share your information with?

We will share your data with the training provider and with the organisation and workforce development team who administer the courses. We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

Information given freely by yourself when applying for a place on a training course is only used for training administration purposes.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• It is necessary for a contract you have with the council, or because you have asked us to take specific steps before entering into a contact.

What types of information do we collect?

Name, course completed, name of employer.

Who do we share your information with?

We will share your data with the training provider and with the organisation and workforce development team who administer the courses.

Why do we collect your information?

We collect your information for the purpose of you attending one of our training courses.

Information is given freely by yourself when registering for eLearning and is only used for the provision of eLearning.

What is our lawful basis?

Blackpool Council are allowed to ask for this information as part of a contractual arrangement to provide training – GDPR Article 6(1)(b), processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.

What types of information do we collect?

You will be asked to provide your name. We will also keep a record of your eLearning e.g. courses completed.

Who do we share your information with?

We will share your data with the organisation and workforce development team who undertake monitoring and recording of completions. We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information? 

Positive Steps into Work delivers a variety of employment support programmes. We are contracted by third parties to support unemployed people in their search for sustainable employment. This requires us to collect information, including personal data, to help us provide an effective service for customers and to be compliant with funding regimes and requirements.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information including special category information is because:

• You have given us your clear consent.

What types of information do we collect?

Our employment programmes collect information regarding:

• Name and contact details
• NHS number (where applicable)
• National Insurance number
• Next of kin
• Where you live, any housing needs you may have
• Racial or ethnic origin
• Physical or mental health details, knowledge of addiction
• Details around physical and mental health, any substance addiction
• Nationality
• Gender
• Offences
• Details of financial arrangements and any benefits you receive to enable our staff to carry out ‘better off’ calculations using specialist software

Who do we share your information with?

We only share your information with people or organisations that contract us to deliver employment support programmes, are involved in the evaluation of the support we provide or organisations such as local employers, colleagues within our service, other appropriate support services.

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

We collect your information for the purpose of recruitment. Information is given freely by yourself when applying for a position and is only used for the recruitment process.

What is our lawful basis?

Blackpool Council are allowed to ask for this information as we have a legal duty to ensure your right to work in the UK and to comply with safeguarding requirements such as DBS checks, qualification checks and referencing checks. We may process special category data under Article 9(b) of the GDPR, ‘employment, social security and social protection’.

What types of information do we collect?

During the recruitment process, you may be asked to provide – your name, date of birth, email address, telephone number, address, previous employment history, qualifications, disability, bank details, religion, and emergency contacts.

Who do we share your information with?

We will share your data internally with recruiting managers and the HR recruitment administration team.

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

The Youth Hub (The Platform) exists to vastly improve the life chances of young people in Blackpool who experience multiple disadvantage.

The Platform will endeavour to:

• Become a dedicated ‘One Place Base’ for quality advice for young jobseekers aged 16-24
• Transform the way services are delivered for young people in the town and develop better ways of working with key agencies including DWP and children’s services, starting with better and more integrated data, tracking destinations and service provision
• Deliver services that improve wellbeing, confidence, and skills levels to help young people actively pursue work and/or pathways into learning to improve their job prospects
• Practically it will aim to assess skills, qualifications and work history and to support young people with job-searches by:
  • Seeking suitable employment / training opportunities and contact those organisations (if permission to do so is given)
  • Keep records showing your employment journey and action-planning

What is our lawful basis?

The lawful basis for the council to collect and use your personal data and special category data is either;

• You have given us clear consent
• Processing is necessary for the purpose of legitimate interests pursued by the data controller or a third party

What types of information do we collect?

We will collect, store and use the following categories of personal information about you:

• The information you provide on the vocational profile, including contact details, next of kin, date of birth, employment history, qualifications
• Any information that you tell us which helps us to create your CV or a covering letter
• Information about your health, including any medical condition – both physical and mental health
• Information about criminal convictions and offences

Who do we share your information with?

We will share your information with your clear consent with the following organisations;

• Employers
• External training providers
• Work coaches
• Job Centre Plus
• Internal Blackpool Council teams such as adolescent services

We will also in some instances share information under the lawful basis of legitimate interests; this is where we are carrying out our tracking duties in collaboration with further education establishments such as Blackpool & Fylde College and the Blackpool Sixth Form.

We will share anonymised data with external consultants in order for them to evaluate and monitor the programme.

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information? 

This privacy notice explains how Blackpool Council uses your data when captured on Closed Circuit Television (CCTV).

We process this personal data:

• To ensure the health and safety of employees, service users and visitors to the sites
• To detect, prevent or reduce the incidence of crime
• To prevent and respond effectively to all forms of possible harassment and anti-social behaviour
• To reduce the fear of crime
• To create a safer environment
• To provide emergency services assistance
• For the defence of the council or its employees with regards to legal or insurance claims

Our civil enforcement officers (CEOs) within the public protection and enforcement service also wear overt body worn video cameras (BWVC) and will (when practicable) make a verbal announcement that they have activated the recording function. The primary use of BWVC’s is to assist in the collection of evidential material for use in both civil and criminal enforcement cases.

Secondary considerations are:

• The reduction in the fear of crime and providing reassurance to the public
• Maintaining the security and safety of staff engaged in enforcement activities
• Reduce the incidence of potentially confrontational incidents

What is our lawful basis? 

Our legal basis for processing your personal data is:

Article 6(e) Public task - the processing is necessary for us to perform a task in the public interest or for our official functions, and the task or function has a clear basis in law

Our basis for processing special category persona data is:

Article 9(g) - there is a substantial public interest in processing this information, for the purposes of detecting and preventing crime

Underpinning legislation consists of:

• Police and Criminal Evidence Act 1984
• Criminal Procedure and Investigation Act 1996
• Criminal Justice and Public Order Act 1994
• Crime and Disorder Act 1998
• Health and Safety at Work Act 1974
• Protection of Freedoms Act 2012
• In certain Circumstances - Regulation of Investigatory Powers Act 2000

What types of information do we collect? 

CCTV captures visual images of persons in or around our buildings and facilities, and public areas. It will also capture vehicle registration numbers.

In the majority of its locations where our CCTV systems operate, prominent signs are displayed notifying you that CCTV is in operation.

There may be instances, where the council needs to use covert CCTV and there will be no signs displayed. On such occasions the council will comply with all relevant legislation such as the Regulation of Investigatory Powers Act (RIPA).

Who do we share your information with?

Blackpool Council regularly share camera related surveillance with the following organisations:

• Police
• Legal services
• Insurance companies

CCTV footage will only be processed internally by council staff who are authorised to do so where there is a legitimate and lawful reason for their involvement.

Where requests for footage are made by third parties, for example a member of the public, redaction software will be used to protect the identity of staff and other individuals.

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

The purpose of processing your personal data is to administer the arranging of a cremation.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

• The council has to comply with a legal obligation.

What types of information do we collect?

Your name and address (the applicant for the cremation) are recorded in the cremation register. As set out in The Cremation Regulations 2008 (Part 7)(Regulation 33).

The cremation register is not a public document, but the cremation authority may issue to any person a copy of, or an extract from, the register or a document.

Your name, address, contact details are collected and held and used for the purpose of administering the arranging of a cremation.

Your personal data may be converted ('anonymised') into statistical or aggregated data in such a way as to ensure that you are not identified or identified from it.

Aggregated data can't by definition, be linked back to you as an individual.This data might be used to conduct research and analysis, including preparing statistical research and reports.

Who do we share your information with?

We may share personal data with other organisations in the following circumstances:

• For law enforcement, regulation and licensing, criminal prosecutions and court proceedings.
• If we need to share personal data in order to establish, exercise or defend our legal rights (this includes personal data to others for the purposes of the prevention and detection of fraud)

Why do we collect your information?

We collect this data because we are required to under the Coroners Act 1988, the Coroners and Justice Act 2009 and its subordinate legislation, and other legislation appertaining to the administrative and judicial functions of the coroner.

The HM Coroner for Blackpool and Fylde must investigate all deaths which are unnatural; where the cause of death is unknown; death while in custody or state detention. Your personal data is collected to enable us to administer the running of a coroner's office in order to carry out our statutory responsibilities under the different legislative frameworks.

In addition, we collect your personal data for the following:

• Service delivery
• Statistical analysis and reporting
• Safeguarding (future prevention of death)

What is our lawful basis?

The lawful basis for the  council to collect and use your personal information is because:

• The council has to comply with a legal obligation.

What types of information do we collect?

Where relevant we will collect the following information:

• Name
• Date of birth
• Medical history from GP and hospitals
• Cause of death
• Family details
• Lifestyle and social circumstances
• Addictions
• Financial details
• Employment and education details
• Occupation and place of work
• Offences and alleged offences contained in police report
• Physical or mental health details
• Racial or ethnic origin
• Religious or other beliefs
• Criminal proceedings, outcomes and sentences
• Results of DNA reports and finger reports results
• Juror information – name, address, bank account details to pay expenses
• Witnesses – name, address, bank account details to pay expenses

Who do we share your information with?

We may share personal data with other organisations in the following circumstances:

• For law enforcement, regulation and licensing, criminal prosecutions and court proceedings
• If we need to share personal data in order to establish, exercise or defend our legal rights (this includes personal data to others for the purposes of the prevention and detection of fraud)

Who is responsible for your data?

When conducting constituent work councillors act as their own data controllers which means they are responsible for their own obligations under data protection legislation. 

Why do we collect your information? 

Councillors represent their constituents as part of their work in the community.

They contact officers of the council and other organisations on your behalf to investigate your concerns and respond to your enquiries.

What is our lawful basis? 

The lawful basis for councillors to collect and use your personal and special category data is because:

• You have given a councillor clear consent

What types of information do we collect? 

A councillor might collect information from you in a number of ways, for example:

• When they meet in the community
• When you telephone, email or write to them

When a councillor deals with your enquiry, the personal data they collect and use is ordinarily dependent on the enquiry. It may include but is not limited to:

• Name
• Postal address
• Contact details
• Details of the enquiry

In assisting you with specific issues, additional information may be required such as:

• Date of birth
• Financial information
• Medical information and/or health needs
• Details of family members

Who do we share your information with? 

In some cases, to enable councillors to deal with your issues, they may have to share your information with other organisations such as the Department for Work & Pensions, the NHS, or other bodies, such as schools, charities or other councillors. However, this will be done with your consent and knowledge.

However, there may be rare instances where councillors are required by law to share information and it is not be possible to tell you, such as a police investigation.

Councillors do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

To allow you to vote in elections. We are required by law to provide an electoral service.

In order for us to do this, you must provide your personal information to us.

The same applies if you work for us on elections or electoral registration.

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because:

GDPR Article 6(1)c - the council has to comply with a legal obligation.

The powers to do the above come primarily from the following legislation:

• Local Government Act 1972;
• Representation of the People Act 1983;
• Representation of the People Act 1985;
• Representation of the People Act 2000;
• Political Parties, Elections and Referendums Act 2000;
• European Parliamentary Elections Act 2002;
• Local Government Act 2003;
• Electoral Administration Act 2006;
• Electoral Registration and Administration Act 2013;
• Representation of the People (England and Wales) Regulations 2001;
• Representation of the People (Combination of Polls) (England and Wales) Regulations 2004;
• Business Improvement Districts (England) Regulations 2004;
• Review of Polling Districts and Polling Places (Parliamentary Elections) Regulations 2006;
• Local Elections (Principal Areas) (England and Wales) Rules 2006;
• Local Elections (Parishes and Communities) (England and Wales) Rules 2006;
• Local Authorities (Referendums) (Petitions) (England) Regulations 2011;
• Local Authorities (Conduct of Referendums) (England) Regulations 2012;
• Local Authorities (Conduct of Referendums) (Council Tax Increases) (England) Regulations 2012;
• Neighbourhood Planning (Referendums) Regulations 2012;
• Representation of the People (Provision of Information Regarding Proxies) Regulations 2013;
• Combined Authorities (Mayoral Elections) Order 2017

What types of information do we collect?

 In relation to individuals who are registered, or applying to be registered, to vote the service will process names, (current and former) addresses, dates of birth and nationalities of individuals.

For a limited period the service may also hold National Insurance Numbers of individuals registered (or registering) to vote.

We collect your name, address, email address and telephone number. We might also collect your nationality, date of birth, national insurance number or the reason you might require a postal or proxy vote. We may require further evidence from you such as copies of your passport, marriage certificate or driving licence.

When you apply to register to vote, to verify your identity the data you provide will be processed by the Individual Electoral Registration Digital Service managed by the Cabinet Office. As part of this process your data will be shared with the Department of Work and Pensions and the Cabinet Office suppliers that are data processors for the Individual Electoral Registration Digital Service. You can found more information about this.

Where it is not possible to verify an elector’s identity via the Individual Electoral Registration Digital Service, there may be additional processing of personal data in respect of supplementary evidence of identity submitted by the applicant.

In relation to particular categories of elector (service voters, overseas electors, crown servants, etc) there may be additional information processed by the Service, for example, in relation to service voters information may be processed relating to type of service (army/navy/air force), rank, regiment and BFPO address.

Where an elector requests an absent vote (i.e. to vote by post or proxy) personal identifiers in the form of signatures and dates of birth will be processed. For postal voters redirection addresses will be collected and for proxy voters details of the electors’ nominated proxies will be processed.

At elections the service will process, in addition to the information relating to electors, information relating to candidates, candidate’s agents and individuals subscribing candidate’s nomination papers.

Personal data will be processed relating to staff employed by the service (including staff employed directly by the electoral registration officer or the returning officer). Such staff data can include an employee’s name, address, other contact details, national insurance number and bank details.

The service processes the following special category personal information:

• Race and ethnic origin, insofar as it may be possible for this to be inferred from nationality information
• Political opinions – such as information contained within subscribed nomination papers
• Health data – this may be contained within applications to vote by proxy

In limited circumstances the service will also process personal data relating to “criminal convictions and offences” (which under the Data Protection Act 2018 includes the alleged commission of offences) – for example the Electoral registration officer may receive a request to register to vote from a prisoner on remand or an application for anonymous registration may contain references to the alleged commission of offences by an identifiable third party. 

Who do we share your information with?

Your personal data is shared securely with the following organisations where it is necessary and appropriate, or required by law, to do so.

• The British Library
• The returning officer
• The statistics board
• The Electoral Commission
• The Local Government Boundary Commission for England
• Elected representatives
• Election candidates
• Constituency political parties
• National political parties
• The council
• Police forces and similar agencies
• Public libraries and local authority archive services
• in relation to the edited/open version of the electoral register, to any person paying the statutory fee
• In relation to the full version of the electoral register, to government departments and other specified public bodies upon payment of the statutory fee
• In relation to the full version of the electoral register, to credit reference agencies upon payment of the statutory fee
• To members of the public inspecting the electoral register (please note that the full electoral register can only be inspected under supervision and extracts may only be taken by way of handwritten notes).

The electoral registration officer is legally obliged to provide absent voter information to:

• Elected representatives
• Election candidates
• Constituency political parties
• National political parties

The returning officer is legally obliged to publish certain personal information (such as that relating to election candidates and election agents) in the form of public notices.

The Electoral registration officer makes the marked versions of the electoral register and the absent voting lists (i.e. the registers and lists that indicate who has voted at a particular election or referenda) available for inspection in certain circumstances.  Copies may also be supplied, in certain circumstances, to:

• The Electoral Commission
• Elected representatives
• Constituency political parties
• National political parties
• Election candidates
• Police forces and similar agencies
• Government departments and other specified public bodies

We do not transfer your information to a third country (that is a country outside of the EEA).

Why do we collect your information?

The information governance (IG) team processes personal and special category data in order to: 

• Respond to requests made under access to information legislation including the Freedom of Information Act, Environmental Information Regulations, Data Protection Act and General Data Protection Regulation. 
• Investigate complaints and concerns about the councils handling of information 
• Investigate and take action on personal data breaches 
• Develop information governance policies, guidance and training for the council and its partners 
• Provide information governance advice and support to council Departments including developing data privacy impact assessment and data protection auditing 
• Deliver traded IG Services to local organisations 

What is our lawful basis?

The lawful basis for the council to collect and use your personal information is because the council has to comply with a legal obligation. In some circumstance we will have your explicit consent to do so for others it will be necessary in order for us to perform our statutory duties under the various UK legislation including but not limited to:

• Data Protection Act 2018 
• Freedom of Information Act 2000 
• Environmental Information Regulations 2004 
• General Data Protection Regulations 
• Local Government Act 

The IG team also processes personal and special category personal data in order to respond to requests for disclosure where:

Disclosure is required by law 

• In connection with legal proceedings 
• For the prevention of detection of crime 
• For the apprehension of prosecution of offenders 
• For the assessment and collection of tax or duty 

What types of information do we collect?

• Names and contact information 
• Concerns or complaints including allegations about council employees 
• Any information within council records or data systems which may have been affected by a data breach, are the subject of a data protection complaint or that are being considered for disclosure
• Any details processed on behalf of organisations who buy our DPO service 
• CCTV Images/footage 

Who do we share your information with?

We will keep our information safe and confidential but it may be shared where;

• It is required by law
• Any person may be at risk of harm if the information is not shared
• The interests in favour of disclosure outweigh any privacy impacts on individuals
• It is necessary to for legitimate interests of another party, for example law enforcement purposes or in connection with legal proceedings
• Other internal council departments in order to process requests for information
• External organisations such as police, health, Department for Work and Pensions, Information Commissioners Office where we have your consent or where we have a lawful basis to do so

We do not transfer your information to a third country (that is a country outside of the EEA).